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Columbia University Program Coordinator in New York, New York

  • Requisition no: 524150

  • Work Type: Full Time

  • Location: Campus|Morningside

  • School/Department: null

  • Categories: General Administration,Administrative Support

  • Job Type: Officer of Administration

  • Bargaining Unit:

  • Regular/Temporary: Regular

  • End Date if Temporary:

  • Hours Per Week: 35

  • Salary Range: Commensurate with experience.

Position Summary

The Institute for Social and Economic Research and Policy (ISERP) in the Faculty of Arts and Sciences is Columbia University’s research institute dedicated to the Social Sciences. ISERP supports researchers, faculty, students and social science through research development, education and programmatic initiatives.

Reporting to the Director of Administration and Finance and working closely with the Co-Directors and administrative staff, the Program Coordinator manages the Institute’s internal programmatic funding awards, events, scholarly publications, social media, website development, communication, and student engagement.

Subject to business needs, we may support flexible and hybrid work arrangements.

Responsibilities

  • The Program Coordinator takes the lead in planning ISERP events as well as events done in partnership with institutes, schools and departments within Columbia University. The Program Coordinator is responsible for all aspects of budgets, publicity, schedules, and logistics of travel and lodging for guest scholars and speakers. This includes, but is not limited to, helping to research focus areas in social and economic policy; conceptualizing programs; creating and monitoring budgets for events and series; communication and correspondence; arranging travel, transportation and accommodation for participants; reserving event venues and catering; and preparing itineraries. In conjunction with the Business Officer, the Program Coordinator coordinates processing of event related expense reports, invoices, contracts and payments, approves expenses and ensures that programs and events stay within their budgets.

  • Manages ISERP’s internal programmatic funding initiative for Social Science faculty. This includes creating and publishing calls for proposals each semester, collecting proposals, drafting award letters, reviewing budgets, recommending re-budgeting/extension/revision requests to Directors, and collecting funding reports. Maintains records and tracking of past and present award details, award spending, overall programmatic budgets, and answers faculty questions regarding programmatic funding.

  • The Program Coordinator creates reports on student and program data for ISERP’s and Quantitative Methods in the Social Sciences (QMSS) programming. The Program Coordinator develops and executes this programming to promote student engagement and events related to the QMSS program and alumni outreach.

  • Is responsible for the creation of annual reports, coordinating participants’ portions, reviews, and working closely with the Director of Administration and Finance on finalizing the report.

  • The Program Coordinator designs and supports digital communications and media outreach; creates materials including presentations for internal and external audiences, provides content for ISERP’s website. Creates and distributes a monthly newsletter, and all other promotional material on all events and programmatic related activities.

  • Takes the lead on new or seasonal ISERP initiatives. This may include planning and running sponsored events or series, coordinating working groups, supporting projects led by ISERP faculty, editing publications, and managing the hiring and supervision of Departmental Research Assistants (DRAs) on related initiatives. The Program Coordinator balances availability for new commitments under the direction of the Director of Administration and Finance.

  • The Program Coordinator supervises and manages work-study students and event volunteers.

  • Performs other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree and/or equivalent related experience required.

  • 1 year of related experience.

Preferred Qualifications

  • Master’s degree or an advanced degree in the social sciences is preferred.

  • Experience in higher education environment a plus.

  • Interest in the field of international development, social science research, or climate change is also desirable.

Other Requirements

  • Must have excellent interpersonal, organizational, written and oral communication, content creation and design skills.

  • Incumbent must have the ability to conduct detailed work on multiple projects in a fast-paced, flexible team environment. Proficiency in Google Suite, Microsoft Office suite (especially Excel), Mailchimp, InDesign, Canva, and Zoom. Experience with Drupal, Redbooth, Asana, or Zendesk a plus.

  • The ideal candidate will demonstrate strong attention to detail. Availability to work early morning, night and weekend hours to support conferences, lectures, and events is required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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