Columbia University Program Coordinator in New York, New York
Requisition no: 516976
Work Type: Full Time
Location: Campus|Medical Center
Categories: Health/Clinical,Administrative Support
Job Type: Officer of Administration
End Date if Temporary:
Hours Per Week: 35
Salary Range: Commensurate with experience.
With oversight and direction from the Director of Education and Program Directors the Program Coordinator is responsible for the day-to-day management of the accredited fellowship programs and Medical Student Clerkship. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.
The Program Coordinator will continually assess and direct a wide range of programmatic issues including analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.
Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.
Acts as a liaison between fellows and hospital administration when necessary. Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, and external rotations.
Assists with department-level trainee orientation.
Informs fellows and trainees of inter and intradepartmental policy and procedure changes.
Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, PRECERT, ADS, annual contracts, and initial and re-credentialing of trainees.
Manages materials for specialty-specific trainee exams and may assist with proctoring exams.
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
Maintains databases with resident and faculty data, including ADS, Medhub, BoardVitals and Medlink.
Manages the evaluative processes of the trainees, program, faculty, and rotations.
Assists with departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures.
Coordinates visiting elective rotations and, as appropriate,“observerships”.
In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
Tracks and processes initial paperwork for visa requests, in conjunction with the Graduate Medical Education Office
Verifies trainees’ status and activities as needed.
Assists in the preparation for ACGME Self Study, Site Visits, and internal/special reviews.
Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.
Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/PHS departments.
Performs other duties as assigned by the Director of Education and Program Directors.
Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
3-5 years of education experience, preferably in a medical healthcare setting.
Excellent written and verbal communicationskills.
Ability to organize information.
Ability to handle sensitive information with absoluteconfidentiality.
Working knowledge of software applications including Microsoft Word, Excel, andPowerPoint.
Ability to make decisions independently or to escalate issues as needed.
Works within the training offices
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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