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Sheltering Arms Children and Family Services, Inc. Program Director's Assistant - After School in New York, New York

Organization Overview : Sheltering Arms (formerly Episcopal Social Services) strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community’s greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs.

Job Summary: The Assistant Program Director provides assistance and support to the Program Director with the day to day management and operation of the after school program. We have openings in various locations: Manhattan, Brooklyn, and Far Rockaway.

Essential Functions:

  • Assists with day-to-day operation and administration of afterschool, summer camp and holiday programming

  • Communicates with school administration, staff, and parents as needed

  • Provides support to program director, and provides leadership in the absence of program director for oversight of the program

  • Reviews performance of staff and provides suggestions, coaching, and assistance in the improvement of their work

  • Steps in for activity specialists and group leaders when groups do not have appropriate staffing

  • Assists with staff development and program development to meet the needs of the school and community, in contract compliance, and within budgetary parameters

  • Supervises staff and participants and in alignment with agency, program, school and regulatory guidelines that relate to systems that dictate policies and procedures

  • Ensures all program spaces and supplies are secure, and ensures overall program safety and compliance with funding and regulatory agencies

  • Attends weekly staff meeting and completes professional development hours indicated at the time of hiring

  • Inputs data, such as registration forms, attendance, activity sheets into an online database

  • Performs additional duties/projects as assigned by supervisor

    Qualifications

  • High School Diploma required; Associate’s preferred

  • At least three years of experience working with youth

  • Prior experience supervising staff in a management role within an afterschool or camp setting

  • Ability to handle multi-faceted tasks, effective communication, group management and conflict resolution skills

  • Strong work ethic and professional demeanor, with a team-oriented attitude

  • Organized, self-motivated, with excellent time management skills, and the ability to work effectively and efficiently under pressure

  • Ability to motivate staff and participants

  • A strong leadership and community service background is a plus

  • Computer savvy (database and attendance tracking, outreach and program scheduling), with excellent verbal and written communication and interpersonal skills

  • For this role, COVID-19 vaccination is a requirement of the jo b

    EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

    It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.

    Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Sheltering Arms.

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