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Columbia University Program Manager in New York, New York

  • Requisition no: 521450

  • Work Type: Full Time

  • Location: Campus|Morningside

  • School/Department: null

  • Categories: General Administration

Position Summary

This unique interdisciplinary and collaborative Program Manager position, housed within the Data Science Institute at Columbia University, co-reports to Columbia University Entrepreneurship, Innovation, and Design and the Mailman School of Public Health’s Department of Biostatistics. The scope of the incumbent’s responsibilities will include joint projects as well as projects focused solely on one or the other organization.

The Data Science Institute at Columbia University (DSI) is a world-leading institute in research and education in theory and practice of the emerging field of data science. The Data Science Institute’s mission involves advancing the state of the art in data science, while ensuring the responsible use of data for the benefit of society.

Columbia Entrepreneurship, Innovation, and Design (“CE”) was founded in the summer of 2013 at the direction of University President Lee C. Bollinger and the University Board of Trustees to support, invigorate, accelerate, and motivate the Columbia community’s programs and culture around innovation, creativity, and entrepreneurship.

The Collaboratory at Columbia University , co-founded by Columbia Entrepreneurship and the Data Science Institute, supports the development of innovative, interdisciplinary curricula that embeds data or computational science into more traditional domains.

Columbia’s Mailman School of Public Health’s Department of Biostatistics develops the theoretical and statistical methods used to analyze complex survey data and support evidence-based decision-making in public health and biomedical disciplines.

The Program Manager will be tasked with managing the operations, leadership and support of a unique portfolio of programs. This position will be required to work alongside administrative units across the university’s campuses, schools and departments on projects managed in DSI from faculty across the University.

To drive sound operations, planning, responsibility, and grants management practices for the Data Science Institute (DSI) and to manage project-based impact audits for Columbia Entrepreneurship (CE) and for the Collaboratory, and the Department of Biostatistics, we invite candidates for the Program Manager position.

With oversight by the Data Science Institute, the incumbent’s time and effort split evenly across the collaborating organizations, the position will report to the Sr. Dir. of Administration and Operations for Columbia Entrepreneurship and to the Chair of Department of Biostatistics.



  • Lead oversight of the completion of the day-to-day strategy and operations to ensure timely reporting, compliance, and best practices are adhered to. Partner with the core constituents in leading the on-going and annual reporting requirements where appropriate and applicable;

  • Provide planning and forecasting by capturing and analyzing data to inform program operations. Utilize analyses and modeling to forecast future needs/resources; Ensure management reporting and control systems are accurate and effective. Support projects reconciliation and attestations; Helping in preparations of summary and progress reports to NIH and other funding agencies where necessary;

  • Assist in the annual request for proposals (RFP), related information session, and grant proposal reviews;

  • For the Collaboratory:

  • complete a second program impact audit and report.

  • Assist in the administration of the grant RFP process

  • Assist as an evaluator of individual grants

  • For Columbia Entrepreneurship, set up a program impact audit and report;

  • Other duties as assigned;

Program Operations

  • Assist in proposal assessment within subject areas of expertise, as well as identify appropriate Fellows to help with assessments;

  • Organize 1-2 Collaboratory Fellows events each year to strengthen the Collaboratory community. Coordinating meetings among team members across all three partner universities and also with partner projects. Documenting all meeting proceedings and follow-up on action items;

  • Overseeing the launching and day-to-day activities of related grant-funding project(s), including the MS training programs in Data Science for Health at UofN and AAU;

  • Coordinating steps for teaching material developments, short term training programs at Columbia (for remote training and visits by Scholars) and in-country training activities - in close collaboration with counterparts at UofN and AAU;

  • Work with Principal Investigators, faculty, and staff to ensure adherence to pertinent regulations, policies and procedures that govern sponsored grant funds. Stays abreast of regulations, policies and guidelines related to the conduct of research;

  • Coordinating travel activities by trainers and trainees, in collaboration with counterparts at UofN and AAU;

  • Conduct outreach about the Collaboratory through effective channels, especially within under-represented fields such as the humanities and social sciences. Create a full audit of all past and current Collaboratory Fellows. Generate a report with status of all individual projects as well as more global observations and need assessments. Using the first Collaboratory audit scope and report format as guidance, assess the impact the Columbia Entrepreneurship Design Studio (collaborating departments) have had on Columbia students;

  • Other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree required or equivalent in education, training, and experience, plus at least four to six (6) years of related experience.

  • Must possess advanced Excel skills, including familiarity with the creation and use of complex pivot tables, lookup functions, and other features for formatting, manipulating, and analyzing data.

  • Familiarity with grants pre-and-post award management in academic research or similar environments is a must.

  • Outstanding diplomatic and communications skills; ability to build collaborations and gain buy-in from clients and other partners within an organization. Must be able to communicate clearly and accurately directly with senior principal investigators. Must be able to communicate effectively on a technical level with operations personnel in central offices.

  • Exceptional judgment and priority- setting; demonstrated ability to produce accurate results and meet deadlines

  • Demonstrated, advanced analytical skills and organizational skills.

  • Demonstrated ability to prepare reports on complex program operations and present them clearly to others.

  • Possess familiarity with relevant federal regulations as well as typical institutional requirements and best practices for program management.

Preferred Qualifications

  • Advanced degree in a relevant discipline is highly desired.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.