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Veterans Affairs, Veterans Health Administration Program Specialist in Northport, New York

Summary This Program Specialist falls under the Physical Medicine and Rehabilitation Service which provides support for the wide range of rehabilitation programs. This work involves providing or obtaining a variety of management support services essential to the direction and operation of the service. Additionally, the incumbent is responsible for the on-site management of the State University of New York at Stony Brook PM&R Residency Program that involves administrative management of PM&R residents. Responsibilities Majorduties include but are not limited to; Provides administrative support and advises the Chief on practical and technical aspects of office administration and resource management budgeting, purchasing, inventory management, personnel administration, data processing and office management. Responsible for the accurate and timely submission of Clinical Privileges for Physicians and the certification of Licensure for staff physicians and other appropriate PM&R staff (Physical and Occupational Therapists). Monitors TMS compliance of all staff, notifying staff when completion of courses is due. Assists staff with any questions or issues related to TMS. Responsible for enrolling users in additional TMS courses that are pertinent to their position. Responsible that all staff timely complete trainings. On site residency coordinator for PM&R. Responsible for coordinating and preparing the necessary paperwork regarding requests for travel and/or tuition support for submission to the Learning Management System office. The Program Specialist provides support to the Chief, Coordinator, and Supervisory Therapists in the assignment and lecture schedules for health care providers in training including the scheduling of classroom space. Develops indicators, organizing the collection of data, compiling of data and identification of problem areas. Responsible for presentation of findings at PM&RS meetings and following up on actions taken. Responsible for conducting studies of employee/organizational efficiency and productivity and recommending changes or improvements in organization, staffing, work methods, and procedures. Performs work involving the collection, compilation and tracking of various types of data and statistical information in support of the Office's program operations. The incumbent obtains and analyzes data and information required to assure the prompt and accurate preparation of reports required, both externally and internally, as they affect the daily operation of the service. Performs work involving the collection, compilation and tracking of various types of data and statistical information in support of the Office's program operations. Utilizes clinical and administrative VISTA applications to extract data from software packages to prepare reports and charts, as instructed. Uses electronic mail, appointment scheduling, calendar, and spreadsheets, etc. Integrates several applications to generate specific working documents, forms, and reports. Due to the ongoing work-related e-mail discussions, the incumbent must read and monitor his/her electronic Outlook mail on a continual basis during the workday. Participates in orientation of new employees to the service and assists in on the job training. Coordinates and maintains policies, reviews and makes necessary revisions of monthly and quarterly reports, which are mandated by JCAHO, Headquarters, VISN, CARF or other external stakeholders. Responsible for performing audits to determine compliance with regulations, procedures, sound management practices, and effective utilization of staff. The incumbent must be able to identify programs within PM&RS programs and develop sound solutions and/or alternatives, i.e., patient complaints. The incumbent discerns broad analytical trends and establishes benchmarks, processes, and techniques for planning, designing, and implementing rehabilitation systems with a focus on developing the strategic use of the data to drive decision making. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD25355-O Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/05/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05 level, for a GS-09 position you must have served 52 weeks at the GS-07 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 for a GS-07 position or one year of specialized experience equivalent to at least the next lower grade GS-07 for a GS-09 position in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of Medical Center policies, views and special interests in order to be effective in meeting the changing needs, deadlines and other-than-normal pressures associated with the high functional level of the PM&RS and the Office of the Chief PM&RS; knowledge of all phases of the administrative and technical aspects of PM&RS duties, priorities, commitments, and program goals, including areas of personnel, fiscal management and planning; nowledge of medical terminology as it impacts on the day-to-day PM&RS activities as well as a working knowledge of rehabilitation treatment philosophies and new developments in rehabilitation. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a bachelor's or equivalent degree and 1 full year of progressively higher level graduate education for a GS-07 position or a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D.; OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. You will be rated on the following Competencies for this position: Administration and ManagementDecision MakingInformation ManagementManages and Organizes InformationOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits to do the job. There may be some walking; standing; bending; carrying of light items, such as medical and office supplies and equipment. No physical demands are required to perform the work. occasional travel to the PM&R Clinics in Community Based Outpatient Clinics (CBOCs) may be needed. The environrrent involves everyday risks or discorrfort requiring standard safety precautions typical of such places as offices, rreeting and training room;, libraries, residences, or cormercial vehides. The job requires all safety precautions and safe IJI.Ork practices with office equiprrent, avoidance of trips and falls, observance of fire regulations, and traffic signals, Etc. The IJI.Ork area is adequately lighted, heated, and ventilated For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a bachelor's or equivalent degree and 1 full year of progressively higher level graduate education for a GS-07 position or a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.