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Veterans Affairs, Veterans Health Administration Time & Leave Clerk in Northport, New York

Summary The Time and Leave Clerk is responsible for processing and maintaining time and leave records for the office of the Associate Director Patient Care/Nursing Service; Is responsible for the preparation, input and maintenance of staffing information, along with the other timekeepers and staff performing timekeeping functions. Performs the full range of time and attendance functions including reviewing documents, searching records, verifying/maintaining records, and answering routine questions. Responsibilities Major duties include but are not limited to; Prepare, input and maintain staffing information. Assures all periods of annual and sick leave are covered by an electronic leave request. Familiarity with Directives, memoranda and manuals which provide regulations and working guidelines. Prepares routine correspondence for the signature of the Chief, Nursing Service and provides coverage for secretaries in the Office of the Chief, Nursing service when needed. Conducts positive and effective communication with all Nursing Service employees and other Medical Center employees. Participates in daily conferences with Nurse Managers to review information regarding statistical data. Resolves Payroll problems and answers questions regarding employees' salaries and deductions. Identifies learning needs and initiates training programs for Nursing Service employees. Maintains timecards for different employees, including intermittent, part-time, nonscheduled, compressed schedule, et al. Checks leave requests against the schedule and leave policy. Interprets and administers Title 5 and Title 38 regulations. Documents reports and information precisely and effectively. Initiates requests for overtime pay and ensures requests are received by the appropriate approving official. Prepares daily staffing sheets for the use of management staff. Converts complex information into simple, readable information. Prepares quarterly leave usage report for the Associate Director Patient Care/Nursing Service. Instructs Nursing Staff on the proper use of the computer, including the usage of various applications and menu items. Maintains time schedules and is accurate in posting/coding Time and Attendance Reports. Ensures timecards are posted daily and biweekly payroll submission is completed timely. Accurately documents night differential, premium pay, holiday pay, in-lieu days, et al. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD01733A Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/11/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: SPECIALIZED EXPERIENCE: You must possess 1 year of specialized experience, equivalent to the GS-4 level in the Federal service, that equipped you with the particular knowledge, skills, and abilities needed to successfully perform the duties of the position and that is typically in or related to this Time and Leave Clerk position. Specialized experience for the position includes: posting, examining, computing and balancing hours on time and leave records; providing advisory and technical assistance to staff and management regarding time and leave regulations and policies; ensuring accuracy, completeness, and conformance in time and leave record processing; and utilizing required software to document accurately in a time and leave system. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: You must have successfully completed 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. One full year of graduate education is 18 semester hours. (COPY OF TRANSCRIPTS ARE REQUIRED AT TIME OF APPLICATION) OR COMBINATION OF EXPERIENCE AND EDUCATION: You must possess equivalent combinations of successfully completed post-high school education and specialized experience to meet total qualification requirements at the GS-5 level. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE AND COPY OF TRANSCRIPTS ARE REQUIRED AT TIME OF APPLICATION) You will be rated on the following Competencies for this position: Applies Technology to TasksCustomer Service (Clerical/Technical)Reasoning (Clerical/Technical)Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work requires sitting, walking, climbing stairs, standing, bending and carrying light weight items such as books and papers. Work is performed in an office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.