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State University of New York at Oswego Administrative Assistant 1 - Curriculum & Instruction in Oswego, New York

Location: Oswego, NY Category: Classified Posted On: Tue Oct 5 2021 Job Description:

The Department of Curriculum and Instruction at the State University of New York at Oswego invites applications to fill multiple vacancies for a full-time permanent, Administrative Assistant 1 position, Grade 11.

Posting Date: October 5, 2021

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $41,953/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. Please click here ( for more information on benefits for full-time CSEA professional.

Date of Appointment: As soon as possible.

Description of Responsibilities:

Assist the Chair with all aspects of the budget, including the following, which must be kept up-to-date, and accurate:

  • Yearly Department State Allocation IFR Account Management

  • Continuing Education Summer Account

  • C & I Foundation Account

  • OTPS, Temporary Service, and Recharge allocations

Assist the Chair with the following personnel issues:

  • DSI, Continuing/Term Appointments, and Promotions. Assist Department Committees as needed

  • Process Annual/Semester Appointments for new tenure-line faculty, full-time temporary faculty and part-time adjuncts, as well as extra service forms.

  • Process all Travel forms; assist faculty as needed

Maintain Department Office and Coordinate Office Needs:

  • Maintain office records

  • Supervise Office Assistant 1 (Keyboarding)

  • Supervise/Schedule Work/Study students

  • Order supplies from off-campus and Stores

  • Coordinate Faculty Communication with the Department Chair, each other, and staff

  • Answer the Phone, take messages and refer callers to appropriate office/person as necessary.

  • Maintain office equipment; assist faculty in using fax and copiers when needed

  • Work with Advisement Coordinator

  • Assist in record keeping (student data base & advisor assignment lists)

  • Assist in keeping department advisement web page updated and accurate

Assist the Chair with the following coordination and scheduling:

  • Scheduling of classes for Fall, Spring and Summer. Meet appropriate deadlines, coordinate faculty requests. This is a constant process to keep information up-to-date and accurate.

  • Bi-monthly Department Meetings (Agenda and Minutes)

  • Requests from the Dean or Provost

Assist Faculty with various Grants

  • Order materials as per the grant; assist with temporary service student payroll

    Job Requirements:

Minimum Qualifications:

Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*

*Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019.

Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.

For full details on the Administrative Assistant Traineeship program, go to the following link:

Conditions of Employment:

This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Additional Information:

For more details, reference New York State Department of Civil Service, Job Title Code # 2900100, Administrative Assistant 1 and Grade 11.

If you have any questions about the position, please call or e-mail:

Human Resources