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State University of New York at Oswego Associate Director of Athletics for Internal Operations in Oswego, New York

Location: Oswego, NY Category: Professional Posted On: Thu May 5 2022 Job Description:

Description of Department:

SUNY Oswego Department of Intercollegiate Athletics sponsors 24 intercollegiate varsity athletic programs as a member of the National Collegiate Athletic Association (NCAA) and the State University of New York Athletic Conference (SUNYAC).

The Department of Intercollegiate Athletics at the State University of New York at Oswego invites applications to fill a full-time Associate Director of Athletics for Internal Operations.

Posting Date: May 5, 2022

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Benefit Information: The State University of New York provides an excellent benefit package. Click here ( for more information on benefits for full-time United University Professions (UUP) professional staff or click here ( for a benefits summary.

Date of Appointment: As soon as possible

Description of Responsibilities:

Under general supervision of the Director of Intercollegiate Athletics, the Associate Director of Athletics for Internal Operations (ADAIO) plays a key role in the Department of Intercollegiate Athletics (IA) and the broader campus community. Situated within the Division of Student Affairs, Intercollegiate Athletics at SUNY Oswego seeks, through the administration of 24 intercollegiate varsity sports, to advance the Colleges overall mission by preparing student-athletes to be leaders who live ethical and meaningful lives and build a better world as successful SUNY Oswego graduates.

The ADA-IO is responsible for the execution of cost containment measures through development and implementation for the department's annual budget and the execution of all compliance operations to ensure strict adherence with SUNYAC or affiliated conference, NCAA, SUNY Oswego, and SUNY policies. Consistent with SUNY Oswego's, the Division of Student Affairs, and IAs mission and strategic priorities, the ADA-IO will provide visionary leadership for staff, coaches, and student-athletes, manage the department's annual budget, athletic facility oversight, and develops and implements a comprehensive NCAA compliance program including rules education and NCAA Life Skills program.


  • Work within the mission of SUNY Oswego, Division of Student Affairs, and IA to provide a competitive, unique, and memorable collegiate athletic experience for student-athletes

  • Support SUNY Oswego, Department of Student Affairs, and IA commitment to diversity, equity, and inclusion

  • Support coaches efforts in the recruitment of student-athletes from geographically and demographically diverse populations

  • In the absence of the DIA, serve as administrator in charge. Serve on the senior staff of the IA

  • Provide daily oversight of the budget to include but not limited to cost containment measures, allocations, development, accounts payable and receivables, purchasing, travel, and reimbursement

  • Reconcile travel reimbursements for team and recruiting expenditures to ensure compliance with department, institution, SUNY, and NCAA regulations

  • Reconcile official and unofficial visit expenses, including host expenses to ensure compliance with department, institution, SUNY, and NCAA regulations

  • Provide financial oversight of all Laker Athletic Camps/Clinics, to include check-in and collecting payment and payment of expenses

  • Assist Director of Intercollegiate Athletics with budget development

  • Provide monthly operating and fundraising/foundation budget reports to the Director of Intercollegiate Athletics and Head Coaches

  • Oversee all department contracts including apparel, sponsorships, game, and guarantees

  • Secure and arrange all transportation needed for team travel including NCAA championship travel

  • Responsible for coordination of contest scheduling of all 24 varsity intercollegiate athletic programs

  • Coordinate athletic ticket operations with the Box Office Manager

  • Provide leadership to the IA relative to NCAA, SUNYAC education, monitoring, enforcement, and maintenance of a culture in the NCAA, SUNYAC, and SUNY Oswego compliance

  • Monitor compliance of all NCAA legislation, including recruiting, playing and practice seasons; financial aid; camps and clinics; amateurism; awards; benefits and expenses; and name, image and likeness

  • Investigate and report on alleged violations of NCAA legislation to the Vice President of Student Affairs, DIA, Faculty Athletic Representative (FAR), the NCAA, and other College personnel as appropriate

  • Provide regulatory research, review, and interpretations as it applies to SUNY Oswego staff, student-athletes, and campus partners

  • Maintain current knowledge of new and pending legislation or rules/regulations related to student-athletes, coaches, boosters and campus partners and disseminate as appropriate

  • Confirm eligibility of all entering freshmen, transfers, and continuing student-athletes

  • Investigate transfer and prospective transfer student-athletes by contacting other non-NCAA institutions while updating, maintaining, reviewing, and matriculating student-athlete profiles in the NCAA transfer portal

  • Manage and maintain all aspects of roster management via department forms and Front Rush

  • Update annually SUNY Oswego Intercollegiate Athletics Compliance Manual and Student-Athlete Handbook

  • Advise the Student-Athlete Advisory Committee (SAAC), attend monthly meetings, and provide support for all SAAC activities

  • Oversee and coordinate nomination process of student-athletes for NCAA awards and programming (i.e., Student-Athlete Leadership Forum, Career in Sports Forum, etc.) and for other campus, and SUNY awards

  • Complete all required reporting including but not limited to EADA and NCAA Financial Report

  • Coordinate team early return and intersession housing and meals with Residence Life and Auxiliary Services

  • Serve as a liaison to Maintenance, Business Office, Foundation, Purchasing Office, Advising, Counseling Services, Financial Aid, Residence Life and Housing, Institutional Research, Registrar, and the Tutoring Center

  • Sport and/or area oversight as assigned by the DIA. -Game day supervision as assigned by the DIA

  • Secure, assign, train, and supervise graduate assistants, part-time employees, student workers, and interns associated with the overall function of the department

  • Serve on institutional committees in consultation with the DIA

  • Contribute to the overall success of the intercollegiate athletics program by performing all other duties as assigned by the DIA or other campus leaders

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan ( . As such, the Associate Director of Athletics for Internal Operations will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Job Requirements:

Required Qualifications:

  • Bachelor's degree by time of appointment

  • 3-5 years of progressive intercollegiate athletic experience in an Athletic Department Business or Compliance Office or equivalent work experience. - Advanced knowledge of NCAA bylaws

  • Strong leadership, interpersonal, and communication skills - Experience in developing and implementing diversity, equity, inclusion, wellness-related, and student success programming

  • Experience with Front Rush or comparable system

  • Experience with Banner or comparable system


Staff members must possess a commitment and responsibility for adhering to all rules and regulations of State University of New York at Oswego, SUNYAC or affiliated conference, and the NCAA. Staff members must cooperate with and furnish the NCAA, SUNYAC or affiliated conference, and/or the institution with truthful and complete information concerning involvement in or knowledge of rules violations. Any person who is found in violation of NCAA regulations shall be subject to disciplinary or corrective actions a set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repeated violations

Preferred Qualifications:

  • Master's degree

  • Collegiate coaching experience

At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's Strategic Diversity and Inclusion Plan ( .

As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)

Additional Information:

If you have any questions about the position, please e-mail:

Elise Fitzsimmons, Search Chair at

Visa sponsorship not available for this position.