New York Seasonal Jobs

Job Information

The Salvation Army of the Syracuse Area Office Administrator (M-F 10am-3pm) in Port Chester, New York


  • To communicate clearly with Corps Officers and perform these and other duties as required.Dress appropriately for the office environment.

  • Answer and direct all calls professionally and correctly.

  • Check voicemail and emails daily and return/ forward correspondence promptly.

  • Manage and maintain Volunteer and Donor information.

  • Responsible for issuing of purchase orders; keeping receipts or invoices for verification of expenses.Manage office mail.

  • Complete call logs, referrals, incident reports and other official documents as needed.

  • Update, discard and maintain all files and records kept in front office.

  • Prepare and print documents as requested by Corps Officers.

  • Greet and interview clients to determine social service needs.

  • Order food and submit monthly stats to Food Bank.

  • Assist with food pantry, clothing assistance or other Social Service needs.

  • Drive a (12) passenger van when needed.

  • Help make appointments with contracted vendors for building maintenance and upkeep.

  • Participate in staff meetings, divisional training and any local training as applied.

  • Assist Officers in whatever other administrative areas needed if not outlined above.

  • Ensure that all clients are served efficiently, equitably and with dignity.

  • Required to render direct casework and/or group work service to clients recognizing their physical, emotional, spiritual and social needs-making full use of agency and community resources.

  • Additional casework duties and record keeping.

  • Assures that all services provided are recorded as directed, keeping accurate records of food pantry files.

  • Maintains food pantry inventory, prepare food baskets as per need.

  • Supervises and trains volunteers for both stocking the pantry and helping with distribution schedules and provides daily supervision of food pantry volunteers.

  • Manage all aspects of the food pantry operation (client appointments, organization, and cleanliness)

  • Responsible for implementing food pantry policies and procedures.

  • Oversee volunteers during distribution and ensure that clients are adhering to guidelines.

  • Coordinate the annual thanksgiving basket giveaway.

  • maintains primary corps files, calendar, meetings minutes, contracts, contact addresses etc.

  • flexibility to perform other duties as needed such as backpack program, summer, thanksgiving & Christmas program.


  • Must have a High School Diploma or Associates Degree

  • Must have prior experience in Office Administration

  • Must Possess a valid New York State Driver’s License

  • Must be Bilingual: Spanish/ English and possess good verbal communication skill

  • Must be able to lift at least 30 pounds

  • Must conduct oneself in a manner which reflects credit to The Salvation Army

  • Must have a high level of initiative and flexibility in the work atmosphere

  • Must be organized, kind and have a positive attitude.

  • Must have experience with Microsoft office-word, Excel, Power Point Presenter and Publisher

  • Must have strong management and organizational skills

Job LocationsUS-NY-Port Chester

Job ID 2020-7130

Category Administrative

Compensation Salary $15.00/HR

Type Regular Part-Time