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Office Administrator in Port Chester, New York

Responsibilities

· To communicate clearly with Corps Officers and perform these and other duties as required. · Dress appropriately for the office environment · Answer and direct all calls professionally and correctly · Check voicemail and emails daily and return/ forward correspondence promptly · M anage and maintain Volunteer and Donor information · Responsible for issuing of purchase orders; keeping receipts or invoices for verification of expenses. · Manage office mail · Complete call logs, referrals, incident reports and other official documents as needed · Update, discard and maintain all files and records kept in front office · Prepare and print documents as requested by Corps Officers · Greet and interview clients to determine social service needs. · Order food and submit monthly stats to Food Bank · Assist with food pantry, clothing assistance or other Social Service needs. · Drive a 12-passenger van when needed · Help make appointments with contracted vendors for building maintenance and upkeep · Participate in staff meetings, divisional training, and any local training as applied · Assist Officers in whatever other administrative areas needed if not outlined above · E nsure that all clients are served efficiently, equitably and with dignity. · Required to render direct casework and/or group work service to clients recognizing their physical, emotional, spiritual, and social needs-making full use of agency and community resources. · Additional casework duties and recording keeping. · Assures that all services provided are recorded as directed, keeping accurate records of Food Pantry files. · Maintains food pantry inventory, prepare food baskets as per need. · Supervises and trains volunteers for both stockings the pantry and helping with distribution schedules and provides daily supervision of food pantry volunteers. · Manager all aspects of the Food Pantry operation (client appointments, organization, and cleanliness) · Responsible for implementing food pantry policies and procedures. · Oversee volunteers during distribution and ensure that clients are adhering to guidelines. · Coordinate the annual Thanksgiving Basket Giveaway. · Maintains primary Corps files, calendar, meetings minutes, contracts, contact addresses etc. · Flexibility to perform other’s duties as needed such as Backpack Program, Summer, Thanksgiving & Christmas program. · Assist Officers in whatever other administrative areas needed if not outlined above

Qualifications

  • Must have a High School Diploma or Associates Degree

  • Must have prior experience in Office Administration

  • Must Possess a valid New York State Driver’s License

  • Must be Bilingual: Spanish/ English and possess good verbal communication skill

  • Must have good understanding of the mission of The Salvation Army

  • Must be able to lift at least 30 pounds

  • Must conduct oneself in a manner which reflects credit to The Salvation Army

  • Must have a high level of initiative and flexibility in the work atmosphere

  • Must be organized, kind and have a positive attitude.

  • Must have experience with Microsoft office-word, Excel, Power Point Presenter and Publisher

  • Must have strong management and organizational skills

Job LocationsUS-NY-Port Chester

Job ID 2021-9209

Category Administrative

Compensation Salary is $19.50/HR

Type Regular Full-Time

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