Planned Parenthood of Greater New York Manager Special Events in Poughkeepsie, New York
At Planned Parenthood of Greater New York (PPGNY), our greatest strengths are the employees who empower every individual with the information, resources, and care they need to live happy, healthy lives.
Picture yourself here: We are a team of trusted health care providers, educators, and fierce advocates committed to advancing equity and improving health outcomes in communities that face systemic barriers to quality, innovative sexual and reproductive health services -- including birth control, pregnancy testing, emergency contraception, cancer screenings, STI testing and treatment, HIV testing and prevention, transgender hormone therapy, wellness exams, crisis counseling, and financial counseling. PPGNY also proudly provides compassionate, nonjudgmental abortion services.
When you join PPGNY as the Manager, Special Events you will support in the planning and execution of in-person and virtual fundraising events, including panel discussions, cocktail receptions, galas, luncheons, benefit auctions, and peer-to peer fundraising initiatives in the Mid-Hudson Valley area. You will execute on event site research and logistics, budget management, vendor relations and onsite supervision.
This position will be based in Region Two out of the Poughkeepsie office and will prioritize locally based events but will provide additional support to the PPGNY Special Events team at large, in every region, as directed, for both in-person and virtual special events.
Additional responsibilities include:
Develop invitation and guest lists.
Oversee solicitation and follow up of event tickets and contributions, collect RSVPs for respective events, and circulate RSVP lists within Development Department to ensure clear interdepartmental communication.
Support the Director of Individual Giving with donor cultivation outreach and local events and work to ensure that donors who enter the PPGNY Development pipeline through events receive appropriate introductions and cultivation.
Ensure that donors are provided with excellent customer service through all phases of event planning, execution, and post-event communications.
Coordinate the timely preparation, clearance, and production of all digital and printed event materials, including decks, invitations, and social media collateral, ensuring all required reviews occur and proper signoffs are secured.
Collaborate with event leadership and volunteers to coordinate procurement and management of in-kind gifts such as gift bag and silent auction items.
Manage online auction platforms, cataloguing and signage for silent auctions as well as organizing auction placement, check out, and shipping for on-site events.
Oversee regional event venue research and site visits, maintaining current knowledge of venue capacities, functionality, and availability.
Research, vet, and manage regionally based event vendors including caterers, A/V and lighting companies, florists, and photographers
Recruit for, organize, and manage groups of locally based staff and/or external volunteers for on-site events.
Oversee post-event activities including creating and mailing tax acknowledgment letters, organizing debrief meetings, and with local Director of Individual Giving, ensure that new prospects are entered into the Development pipeline appropriately
Provide support for affiliate-wide peer-to-peer fundraising events such as the TD Five Boro Bike Tour, and the NYC Marathon, as well as administrative support to the Director, Special Events, including scheduling meetings and processing check requests, as needed
High school diploma/GED
3 years’ experience in fundraising and/or special events including venue and vendor management, event timelines and production schedules, ticketing, and seating
Familiarity with online fundraising platforms, such as EveryAction or MobileCause
Familiarity with Raiser’s Edge
Familiarity with nonprofit events planning including invitation mailings, ticket and table sales campaigns, sponsorship, silent auction management, and working closely with volunteer leadership and donors/donor relations
What makes you stand out:
Preferred – 3-5 years of experience in Development or Special Events in the nonprofit sector.
Familiarity with the Mid Hudson Valley area, local venues, vendors, and regional culture.
PPGNY's benefits package includes:
Generous PTO and holiday schedule
Medical, dental and vision coverage options for you and eligible dependents
FSA, HSA, Commuter pre-tax reimbursement funds
Short and Long Term Disability, Free Basic Life and AD&D
401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment
All positions at PPGNY require:
Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.
Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our 28 health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY’s education and outreach programs are backed by medically-accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.
At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.
PPGNY is committed to diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We encourage candidates from all backgrounds to apply.