New York Edge Program Department Administrative Assistant in Queens, New York
New York Edge is the largest provider of after school and summer camp programs in New York City public schools. Each year, programs in academics--including STEM, the arts, sports & wellness, and college access help 40,000 students develop leadership skills and succeed in school. (https://www.youtube.com/watch?v=hZCAi-8SY-Q&t=6s) Working parents count on our programs to provide safe and enriching environments for their children.
New York Edge seeks a dynamic, motivated and highly organized individual to fill the role of Program Department Administrative Assistant. In this full-time role, you will be responsible for providing administrative support in the management of the daily operations of Champions Club and Summer Camps.
DUTIES & RESPONSIBILITIES:
Administration for S&S and Staples Accounts
Create and assign approvers for site accounts
Add shipping addresses for each account address
Assist Program Managers with approving orders facing technical issues
Maintain communication with Sales Representatives for each vendor
Manage Food Requests and Orders
Direct food orders to the correct approvers
Placing orders for Dominos and Panera
Communicate with food vendors to receive quotes for food orders
Manage communication between vendors and Program Directors for orders when they are experiencing food delays, order changes, or cancellations
Oversee InstaCart orders
Manage the InstaCart email
Assist with managing the InstaCart account by changing passwords or canceling orders that are no longer needed
Support Champions Club
Take attendance for Championships Club meetings and Special Initiatives
Manage Champions Club Events Calendars
Support Trip Training to include trainee registration, attendance and documentation of Attestation Completion of Training on Google Drive
Support New After School Program Directors [ASPD] Initiative
Schedule monthly sessions and email reminders to participants
Take attendance at sessions
Assist Sr Director, Champions Programs with session agendas and PowerPoint presentations
Create and distribute Certificates of Completion
Communicate with Human Resources Training Manager to ensure SACC licensing is documented correctly on each certificate
Assist the Summer Programming Team
Participate and contribute to planning meetings
Complete tasks assigned by Summer Program Manager
Work closely with Program Manager of Summer Camps to support summer camp team at program events in an administrative capacity including presence at major events (arts, sports, citywide trips and staff training).
Respond to inquiries received from the Summer Hotline.
Other Duties as assigned
Demonstrate ability to take initiative, work well under pressure and multi-task in a high demand and fast paced environment
Effective communication and interpersonal skills with internal and external stakeholders
High attention to detail, responsible, and flexible demeanor
Ability to handle confidential and sensitive information with discretion
Occasional late evening and Saturday work schedule
Proof of Covid-19 vaccination is required for employment
A belief in the mission, values and goals of New York Edge
Bachelor's Degree preferred or relevant experience in lieu of a Bachelor's degree
At least three years of relevant administrative experience.
Excellent written and personal communication skills, including strong grammar and editing skills
Excel, Word, Power Point, Google Docs, creating graphs and other presentation documents
A goal-oriented focus and a strong commitment to meeting competing deadlines
A positive, enthusiastic, and creative approach to problem-solving
Salary is commensurate with experience and qualification
New York Edge is an Equal Opportunity/ Affirmative Action Employer
Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.