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Girl Scouts of Western NY Business Manager - Timbercrest Resident Camp in Randolph, New York

Job Descriptions:

ABOUT GIRL SCOUTS:

Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York.

Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place.

If you are looking for a seasonal position whereby you can be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you!

Summary:

To manage the administrative business operations of Camp Timbercrest in compliance with council accounting and business procedures.

Essential Functions:

+ + Develops professional goals for the summer that will help support and meet GSWNY’s mission and camp goals.

  • Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined)

  • Purchase and pick up supplies as requested by the Camp Director.

  • Manage petty cash.

  • Prepare and make weekly bank deposits.

  • Coordinate purchase of supplies as authorized by the Camp Director

  • Collect money from staff and campers on incoming days. Set up store accounts and maintain receipts and make necessary deposits.

  • Type correspondence, keep records, make reports, maintain inventory of office supplies.

  • Organize and deliver business records to and from the Service Center.

  • Works closely with Camp Director on daily operation of camp business.

  • Purchase supplies and food within the council budget.

  • Inventory of all store merchandise at the start and end of camp season.

  • Clean and prepare the camp store for summer operation.

  • Manage the resale of merchandise in the camp store.

  • Prepare daily read-outs of sales and maintain accurate inventory records of the camp store merchandise.

  • Prepare a weekly report of sales and inventory.

  • Assist the administrative team with the daily operation of the camp office

  • Works with other administrative staff members to conduct nightly rounds of the camp property.

  • Will share the responsibility, with the other administrative staff for required on property weekend coverage.

  • Participates in all aspects of camp including pre-camp, open house and post camp.

  • Attends staff meetings with scheduled/necessary.

  • Attend mandatory administrative assistant meeting in June (time and location to be determined.

  • Attend required Food Bank training.

  • Apply behavior management techniques to conflicts with children when necessary.

  • Report incidents/ accidents to supervisor or health supervisor immediately.

  • Report suspected child abuse to supervisor immediately.

  • Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm).

  • Accepts other responsibilities as deemed necessary by the Camp Director.

Required Experience:

Qualifications:

  • Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc.

  • High school diploma or equivalent.

  • Possess sound judgment in purchasing supplies and coordinating various camp business.

  • Possess a valid driver’s license and be cleared to drive the council’s leased/owned vehicles through the council’s insurance agency.

  • Maintain accurate and detailed records.

  • Knowledge of bookkeeping and accounting systems, as well as office procedures helpful.

  • Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file.

  • Demonstrate the ability to guide/supervise other adults.

  • Desire and ability to work with and relate to children and peers in an outdoor environment.

  • Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day.

  • Prior camp experience and/or interest in the Girl Scout Camping program.

  • Willingness to place the needs of girls and camp above personal desires.

  • Good health and stamina necessary to work in the camp setting.

  • The acceptance of irregular work hours.

  • The acceptance and understanding that employment is at a resident (overnight) camp.

Physical Requirements:

  • Assist the campers in emergency situations.

  • Lift 35 pounds.

  • Possess strength and endurance required to maintain constant supervision.

  • Demonstrate sensitivity to the needs of campers.

  • Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations.

  • Participate in structured and unstructured activities.

  • Provides excellent customer service to other staff members, campers, parents and visitors to camp.

  • Accept and follow directions both in verbal and written form.

    Girl Scout Membership: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment.Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Keyword: Administrative Assistant

From: Girl Scouts of Western NY

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