Rochester Institute of Technology Administrative Assistant II in Rochester, New York
Administrative Assistant II
Office of the Provost & Sr VP for Academic Affairs
This is a full-time, in-person, non-exempt position reporting to the dean for Undergraduate Education and associate provost for Student Success. Normal work hours are 8 a.m.-5 p.m. Limited evening and weekend work may be required. Flexible scheduling may be available during breaks and over the summer.
The administrative assistant is responsible for comprehensive executive administrative support to the dean for Undergraduate Education and associate provost for Student Success. The successful candidate will perform diverse and complex functions that require excellent judgement as well as outstanding planning, communication, and organizational skills. The administrative assistant is the first point of contact for the dean/associate provost’s office and must be an accomplished critical thinker and problem solver with outstanding customer service skills.
The administrative assistant’s responsibilities include, but are not limited to:
Providing high-level administrative support for the office’s initiatives and programming related to the day-to-day operations as well as strategic initiatives.
Providing administrative support to the dean/associate provost such as managing the dean/associate provost’s calendar, handling confidential information, researching and preparing correspondence, reports and presentations, scheduling meetings and managing associated logistics including taking minutes, making travel arrangements and related tasks, and triaging and coordinating responses to student/parent inquiries.
Supporting specific student success initiatives including the Student Success Steering Committee; DFW Working Group; First Year Registration task force; AALANA Student Success Initiatives. The administrative assistant will arrange meetings, prepare meeting materials; prepare minutes, support plan of work, etc.
Providing support for outreach to Academic Success Center in student success planning
Assisting with preparation of capital budget requests and operating budget requests
Providing support to Phi Kappa Phi campus chapter
Providing office coverage as needed for the Office of the Provost second floor suite and Academic Affairs events
Live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all.
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to firstname.lastname@example.org . Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Associates or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
5-10 years of related professional experience required, preferably providing executive-level support in higher education
Ability to manage multiple priorities and complete work with attention to detail and under time constraints with minimal supervision and broad direction
Ability to think critically and strategically; anticipate, analyze and solve problems quickly and efficiently, and apply sound judgment
Demonstrated ability to create, edit, proof and format documents, reports and presentations
Ability to work with diverse individuals at all organizational levels
Ability to manage confidential information and apply good judgment
Demonstrated expertise using Microsoft Outlook, Word, Excel, PowerPoint or similar software
Excellent communication skills, both written and verbal
Ability to work independently and as part of a team
RIT’s Office of the Provost works with faculty, staff, and leaders across the university to ensure that RIT continues to excel in student-centered learning, teaching, research, and scholarship. The office oversees nine colleges; two degree-granting units, non-college academic support units, and several global campus locations, curriculum assessment and development, student retention and success initiatives, academic support programs, faculty and staff recruitment and retention, academic affairs, and faculty affairs.
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
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