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Roberts Wesleyan College / Northeastern Seminary Administrative Assistant - OTD in Rochester, New York

Order#: NY1365171 Administrative Assistant - OTD Description The Department of Occupational Therapy seeks a part-time to full time (20 hours/week initially then expect to ramp up to full-time as the program develops). Administrative Assistant to support the new Occupational Therapy Doctorate (OTD) program by providing administrative support to department leadership and faculty. This support will include assisting with composition and preparation of reports/policies/manuals and correspondence; scheduling meetings; composing and distributing meeting minutes; assisting with all departmental inquiries and visitors; maintaining paper and electronic filing systems; coordinating lab schedules, course evaluations, syllabi preparation, and student performance outcome measures; working on special projects; and assisting with department communications with prospective students. This position is also responsible for providing fiscal management support services for the department, including processing check requests; completing expense reports; tracking department faculty growth and development funds; ordering office supplies, and maintaining copier and shredder equipment. In addition, the incumbent will develop and maintain a database for OT Field Education and Capstone projects and will monitor summer distance learning courses. Other duties include annual updates of handbooks and manuals; coordinating the graduation ceremony and reception; tracking student registration and enrollment; and maintaining student and alumni directory databases. Requirements The successful candidate will have an Associate's degree in Business, Office Technology or related field is strongly preferred. At least two years of prior office experience, ideally in an academic environment is required. Skills required: Demonstrated outstanding customer service, creative problem-solving, and positive interpersonal skills. Ability to manage multiple administrative tasks effectively, coordinate events, and multitask. Strong communication skills including verbal and written capabilities including document preparation and formatting. Excellent computer skills involving Microsoft Office and Google products. Must be able to learn and apply new software and technology. A successful candidate will be able to demonstrate cultural competence and must value the principles of diversity and equity. Apply online: