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University of Rochester Costume Shop Manager - 238223 in Rochester, New York

Costume Shop Manager Job ID 238223

Location The College Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 050 English Col

Responsibilities

Introduction:

The Costume Shop Manager is responsible for the realizing of the artistic designs of the costume designer on productions staged in the Smith Theatre (in the Sloan Performing Arts Center) or overseen by the UR International Theatre Program. They are responsible for managing the process and seeing those designs realized with a student staff and professionally skilled craftspeople (overhire, as necessary), on deadline, and on budget. They are responsible for the organization, upkeep, and appropriate maintenance of the Costume Shop, its equipment, and its storage facilities. They are responsible for the training of student wardrobe personnel, of student stage managers/costume crews working on productions in their duties as they relate to costuming and wardrobe. They train, mentor, oversee, and manage a staff of student labor (paid and unpaid) and professional artisans (as needed).

General Overview:

  • Reports to the Production Manager and, through the Production Manager, to the Artistic Director of the Theatre Program

  • The Costume Shop Manager has production, training, mentoring, management, oversight, and general Program responsibilities as outlined below

  • The Costume Shop Manager communicates respectfully, timeously, professionally, and collaboratively with students, staff, faculty, and guest artists

  • The Costume Shop Manager is collegial and collaborative; pays attention to detail and accuracy; and works creatively and cost-effectively with all stakeholders in the Program’s activities, helping to nurture and build the Program and its creative excellence and reputation.

  • All percentages are approximate and should be used as a guide. They may change as the demands of the Program or the Program’s theatrical season allow or dictate

  • This job description replaces previous drafts and job descriptions as allowed by university policy and procedures.

  • Production Responsibilities include [70%]:

  • Providing designers with appropriate inventory of costume stock

  • Pulling appropriate costumes from stock for designers to consider

  • Working with designers to accurately budget and troubleshoot designs submitted

  • Communicating and working with designers to realize their designs, taking into account Program resources and student worker and external skilled worker availability, budget, and safety

  • Pattern making, stitching, draping, dyeing, and other skills, as needed, to realize the designs

  • Researching, shopping, ordering, securing, and maintaining materials and costume pieces as needed for the realization of the design in a timely manner, including maintaining related appropriate documentation (receipts, invoices, etc.)

  • Setting a timetable, with designers and directors, in which the realization of the costumes (and other related elements, including hair and makeup) can be realized

  • Monitoring, accounting and supervising the budget for which they are responsible

  • Managing, supervising, training, and mentoring students who are interning, or fulfilling a course/lab requirement or independent study in the Costume Shop (with the appropriate instructor of record)

  • Budgeting for, managing, supervising, training, and mentoring paid student workers and interns who have been accepted to work in the Costume Shop

  • Managing communication with, budgeting, and overseeing work done by professional, ad-hoc Costume Shop artisans and craftspeople as needed

  • Ensuring the safety of all faculty, staff, students, and other personnel (including the public) within the Costume Shop environs, and in related areas (for example dressing rooms)

  • Providing rehearsal costumes or costume pieces as needed/requested in a timely manner

  • Preparing the dressing rooms for Tech, Dress Rehearsals, and public performances as they relate to costume and wardrobe

  • Liaising with, training, and monitoring applicable student Stage Management and costume crews with regard to rehearsal costumes, wardrobe, hair and makeup, and costume maintenance and laundry

  • Ensuring that student wardrobe and costume staff are adequately trained, prepared, and informed to perform their responsibilities independently and affectively

  • Being present for all Technical Rehearsals and Dress Rehearsals

  • Attending Production Meetings as required

  • Managing, scheduling, and supervising all costume Strike activities and students involved therein, including the return of items to appropriate storage locations, laundry and dry cleaning, return of rented or loaned costumes or costume pieces

  • Managing and submitting returns of purchased, but unused items ordered for productions (with related documentation, receipts, etc.)

  • Maintaining active communication with, and submitting frequent progress reports to Program faculty and staff as requested or needed

  • Creative and cost-effective problem solving

  • Submission of appropriate feedback and evaluations for all students and stage managers involved with costumes and wardrobe or working for the Costume Shop

  • Other responsibilities as may be reasonably requested or needed

  • General Program Responsibilities [30%]:

  • Maintaining all materials and equipment needed in the Costume Shop or used in the creation of costuming, or needed for wardrobe (including hair and makeup)

  • Maintaining the cleanliness, organization, safety and effective use of costume-related space and offices, including the Costume Shop and all storage and work spaces under the Costume Shop Manager’s jurisdiction (including dressing rooms while in Tech and Production)

  • Purchasing, ordering and/or securing all items, equipment and accessories needed for the effective running of a costume production office and shop, and for the current UR International Theatre Program season in a timely manner

  • Budgeting resources allocated to costume areas, and maintaining and monitoring all expenditures on costume shop items, equipment, etc.

  • Upholding, enforcing and oversight of Theatre Program procedures related to costume rentals/loan procedures/etc.

  • Attending Staff meetings.

  • Maintenance of paid student labor; submission of payroll in a timely manner to facilitate student payments and remain proficient and up to date with Student Employment Time Reporting procedures.

  • Anticipating, budgeting, and submitting (in consultation with Production Manager and Artistic Director) all Capital Expenditure requests and allocations relating to the costuming side of Todd Theatre operations

  • Other minor duties as necessary

    Qualifications:

    4 year college degree in Theatre Arts or equivalent related work experience in professional theater or performing arts (or costume-related fields), including experience managing and supervising projects and/or people. Computer and general tech literacy. Ability to l ift and move costumes and equipment weighing up to 30 pounds occasionally, access all areas of the theatre (including the use of stairs), and to sit or stand for extended periods of time with or without work modifications. Ability to keep multiple projects moving forward simultaneously, meet deadlines and to pivot and respond to last minute changes. This position requires the ability to work night-time hours and overtime as needed, specifically during technical and dress rehearsals.

    NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

    The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

    How To Apply

All applicants must apply online.

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