New York Seasonal Jobs

Job Information

University of Rochester Gateways Program Director - 231144 in Rochester, New York

Gateways Program Director Job ID 231144

Location Eastman School Music Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 052 ESM Office of the Dean



The Program Director, in collaboration with the President & Artistic Director, plans, develops and oversees all musical activities associated with the Gateways Music Festival and is responsible for the delivery and overall success of each program including, but not limited to, the orchestra, chamber music, enrichment activities and public programs. The Program Director creates and monitors the budget for the Festival’s programs and ensures that the artists and guest artists have all the tools and resources required to achieve the best artistic outcomes possible. The Program Director supervises a part-time and seasonal staff of approximately eight people.

This is a full-time position with full benefits from the University of Rochester and a flexible work location.

About Gateways Music Festival:

Gateways Music Festival provides a welcoming, supportive and artistically invigorating experience for professional classical musicians of African descent. Approximately 125 musicians participate in the week-long Festival which can include up 50 chamber music and orchestral performances throughout the host city.

Gateways participants are members of professional orchestras; faculty from music schools and conservatories; and freelance artists.

Gateways was founded by African-American concert pianist Armenta Hummings Dumisani, named one of the “Juilliard 100,” a list of that institution’s most prominent graduates in its 100-year history, and has been based in Rochester, New York since 1996.

While an independent 501(c)3 non-profit organization, the Gateways Music Festival has a close association with the Eastman School of Music.


Artist Management

  • Create chamber music groups from the participating artists and facilitate the selection of repertoire.

  • Prepare recital and concert programs for printing and distribution.

  • Facilitate visa applications and appropriate tax forms for international artists.

  • Oversee the musician application, selection and notification process.


  • Negotiate and execute contracts for orchestra, guest artists, chamber music musicians.

  • Prepare and monitor the budget for all artistic programs and providing regular reports to the President & Artistic Director and Board of Directors.

  • Manage artistic programs payroll and ensure that all musicians, part time and seasonal employees are compensated and all expenses reimbursed.

    Program & Logistics

  • Create, distribute and maintain up-to-date rehearsal and performance schedules.

  • Make hotel and travel/hospitality arrangements for guest artists, in coordination with Office Manager or Travel Coordinator.

  • Provide stage set up diagrams for orchestra and chamber music performances and serving as liaison to the stage and technical crew.

  • Identify and negotiate contracts with appropriate venues for orchestra, chamber music and other performances.

  • Provide staff support to the Artistic Programs Committee of the board of directors.

  • Oversee Festival logistics: Check-in, Musician meals, sound and video recording, in-town transportation, instrument loaner/rental, musicians handbook and schedule app.

  • Secure, through rental or purchase, scores and parts for chamber music and orchestra performances and distributes parts to musicians.

    Miscellaneous other duties as required for success of programs & events as assigned


  • Bachelor’s Degree in Music-related discipline

  • Minimum of 5 years arts administration experience & program management preferably in orchestra, music or festival-related environments required or equivalent combination of education and experience.

  • Strong ability to plan, prioritize and organize.

  • Strong ability to network and make connections.

  • Significant classical music background, (orchestra or chamber music preferred).

  • Meticulous organizational skills, consistent attention to detail, proactive and effective communications;

  • Advanced knowledge of MS Office software suite.