Job Information
Rochester Institute of Technology Program Administrator in Rochester, New York
8742BR
Position Title:
Program Administrator
Organization:
Office of International Education & Global Programs
Job Responsibilities:
Works with Associate Provost for International Education, Director of Education Abroad, and Director of Global Programs and International Partnerships to set short and long-term programmatic, enrollment, and revenue goals.
Partners with RIT colleges and departments to determine programmatic needs and support creative discipline-based short-term, one-semester, and summer curriculum development. In partnership with other university stakeholders, creates and manages revenue-generating globally-focused summer programs for in-bound students including management of the applications, coordination of the visa process as necessary, billing and registration process, and development and execution of co-curricular activities. Hires, trains, and manages any supporting staff such as student employees.
Coordinates with college and RIT Global office marketing and communication staff to support program recruitment as well as social media and other coverage throughout program delivery.
Conducts program orientations for Rochester campus-based programs to ensure required information is included and optimal group experience on the RIT campus.
Develops positive and effective relationships with schools, academic departments, housing, dining, registrar, international students services, and others across departments in order to ensure an optimal experience for all program participants.
Contracts with vendors to provide services including but not limited to, transportation, catering, AV equipment/support, program materials, conference rooms, class rooms, housing, special dinners, and other functions.
Support RIT Global leadership in strategically identifying U.S.-based institutions as potential partners to send their students to experiential learning opportunities at RIT’s global campuses. Develop related agreements and manage communication.
Provide the highest level of customer service to participants, partners, and vendors.
Assess, bring creative solutions/ideas, and adjust programming and processes to ensure high quality, revenue-positive, competitive programs.
FLSA Category:
Non-exempt
Requisition Number:
8742BR
College/Division:
Provost
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume, List of References
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Bachelors or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
115H
Required Qualifications:
Education/Experience:
Bachelor's or Equivalent Experience
3-5 years’ experience in overseeing and/or coordinating student-focused programming.
Skills:
Ability to envision, create, and execute plans to deliver high quality programs. Ability to assess and perform quality improvement.
Ability to effectively collaborate and partner with leaders, faculty, and staff across the university to create and implement best practice programming.
Experience reviewing, drafting, and/or modifying contractual documents (e.g., grants and agreements)
Superior written and oral communication skills; strong interpersonal and cultural competency skills.
High level of organization, attention to detail and ability to manage multiple programs simultaneously.
Familiarity with accounting practices and experience with program-level financial oversight.
Strong computer skills in MS Office Suite
Strong project management skills
Mature judgement and creative problem solving skills.
Preferred Qualifications:
Advanced degree (MBA, MS)
Department/College Description:
We are a team of faculty and staff who strive to support and advance the university in its international education initiatives. The office staff provides support to students, faculty and staff interested in an international experience, including study abroad, exchange programs, international fellowships, and the RIT Global Campuses. RIT Global is led by Dr. James Myers, Associate Provost for International Education and Global Programs. The office works closely with the administration and faculty in all nine colleges to achieve RIT’s goal of internationalizing the campus through fostering culture knowledge and competencies, providing global experiential opportunities, expanding RIT’s education abroad and engaging in international research.
Shift:
Day
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
Please note: This is a One Year temporary position with anticipated end date of May 1, 2025.
The Program Administrator is responsible for developing new and managing existing revenue-generating student mobility programs such as RIT Study Away, Summer Programs for in-bound students from our global campuses and international partners, and expanding partnerships with U.S. institutions to send their students to RIT global campuses. In collaboration with the Office of International Education and Global Programs leadership along with the academic colleges, the Program Administrator will develop discipline-based programming and experiential opportunities including a strategic focus on inclusion and recruitment of students from the RIT global campuses and international partners. Program management and development will include facilitating contracts, budget creation, managing program logistics such as application and visa process and developing communication strategies.
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
27