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Rochester Institute of Technology Scheduling Assistant-CAD Dean's Office in Rochester, New York

6699BR

Position Title:

Scheduling Assistant-CAD Dean's Office

Organization:

CAD Dean's Office

Job Responsibilities:

RIT’s College of Art and Design (CAD) is accepting applications for a highly organized, detail-oriented individual to assist our Scheduling Officer. This position is responsible for assisting in generating the fall, spring and summer terms’ CAD course and class schedules, and building the course schedule in SIS for CAD academic programs. This includes resolving student scheduling conflicts, time block discrepancies, lab scheduling, and classroom logistics. This position also manages RIT Undergraduate and Graduate Bulletins for the College, collaborating with College Administrators, Undergraduate Program Directors, and Graduate Directors to implement an accurate yearly RIT publication for perspective students. The Scheduling Assistant serves as a member of the Scheduling Officers Council. This position is also responsible for processing and confirming room requests for CAD faculty and staff using the Event Management System. The Scheduling Assistant is responsible for the integrity and security of curricular documents, and serves as back-up to the Scheduling Officer.

FLSA Category:

Non-exempt

Requisition Number:

6699BR

College/Division:

College of Art and Design

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu . COVID 19: Please familiarize yourself with the requirements of the RIT Safety Plan (https://www.rit.edu/ready/rit-safety-plan) . Information on the responsibility for each employee can be found on the RIT Ready website (https://www.rit.edu/ready/) . As per the RIT Employee COVID-19 Vaccination Policy (https://www.rit.edu/fa/humanresources/content/rit-mandatory-employee-covid-19-vaccination-policy) , all university employees must be fully vaccinated for COVID-19 which may include receiving a booster dose prior to their start date, or have an approved medical/disability or religious accommodation (see above).

Required Minimum Education Level:

HS, GED

How To Apply:

In order to be considered for this position, you must apply for it at http://careers.rit.edu/staff . Click the link to search job openings and enter the title of the position in the keyword search field.

Upload the following documents as attachments to your application:

  • Your updated resume

  • A cover letter addressing the position’s qualifications

  • A list of two professional references that includes their name, company, title, email address and how you know them.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

  • High School Diploma or General Education Degree (GED)

  • 2-4 years of related experience

  • Working knowledge of registration policies and procedures

Specialized Skills:

  • Ability to work within deadlines and make decisions

  • Must be able to multi-task -- capable of planning long-range schedules while dealing with current day-to-day situations

  • Excellent customer service skills are essential

  • Demonstrated ability to maintain a high degree of confidentiality

  • Ability to pay attention to detail

  • Excellent written and oral communication skills; thorough knowledge of English grammar, punctuation, and spelling with a demonstrated ability to produce professional communications that meet high standards for appearance, grammar, spelling, and clarity.

  • Proficient knowledge of Microsoft Office Suite.

Preferred:

  • General knowledge of RIT processes, programs and resources

  • Familiarity with Oracle, Event Management System, Microsoft Excel, Word, and Outlook, and use of file shares

  • PeopleSoft knowledge or similar student record management software is a plus

  • Associates Degree

Department/College Description:

RIT's College of Art and Design is the university's creative hub where art, design, science, and technology intersect. The College’s four schools offer programs in Art, Design, Crafts, Film and Animation, Photography and Photographic Sciences. The range of innovative programs offers students a panoramic perspective from creating fine art using centuries-old methods to pushing the boundaries of digital creativity. The College of Art and Design has an enrollment of more than 1,700 undergraduate students and 300 graduate students, https://rit.edu/artdesign .

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

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