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Rochester Institute of Technology Senior Staff Assistant-Multicultural Center for Academic Success in Rochester, New York

7124BR

Position Title:

Senior Staff Assistant-Multicultural Center for Academic Success

Organization:

Multicultural Center for Academic Success

Job Responsibilities:

Administrative and Programming support for events/programs

  • Coordinate Director of MCAS calendar and schedule and other duties as assigned.

  • Administrative support to the MCAS staff as requested.

  • Support execution of Bern’s Closet, Dean’s List celebration (fall and spring), and MCAS graduation events.

  • Assist in Programming support for DDI’s Summer Experience (weekend social programs, end of summer banquet, opening weekend, professional development series)

  • Assist with the program welcome event and graduation dinners for Rochester City Scholars.

  • Coordinate various program operations as requested (Resource Fairs, Open Houses, Retreats, etc.).

  • Responsible for the coordination of signature MCAS events such as Pre-Orientation, Family Meetings, Commencement Farewell Reception, (Professional Development Series, Excursions, and Closing Banquet).

  • Assist in the execution of the MCAS Library @ Wallace Center partnership.

  • MCAS Liaison to the divisional Marketing and Communications Team.

  • Responsible for Center’s social media and direct communication to MCAS students and partners in conjunction with the DDI MARCOM team to ensure meeting brand and university guidelines.

Financial Support

  • Manage purchasing process for Center in support of operating, programming, professional development and DDI Summer Experience budgets. Responsible for logistical processing of all financial transactions to include; coordinating requests with internal/external vendors, billing representatives, warehouse managers and shippers.

  • Maintain and monitor use of the department procurement card; Record all transactions in PNC with appropriate account numbers to ensure compliance with institutional protocols.

  • Reconcile monthly procurement statement by verifying approved receipts to monthly statement and obtaining necessary signatures for certification.

  • Develop and maintain protocols and paperwork for the dispersal of the gift funds under the Center (Rochester City Scholars Emergency Fund, MCAS General Fund, etc…)

Supervisor/Student Management

  • Develop student position postings.

  • Hire, train and manage student employees (approx.4-5 per semester). Create student employee work schedule. Utilize authority to release student employees who are not performing to Center standards.

  • Manage and Direct students in the development and production of annual MCAS programs/events. Supervise the completion of projects.

  • Execute Monthly 1:1s and Semesterly evaluations with student employees.

  • Secure file management of Student Employee Records.

FLSA Category:

Non-exempt

Requisition Number:

7124BR

College/Division:

Diversity and Inclusion

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, Statement of Diversity Contribution

Employment Category:

Fulltime

Additional Details:

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu . Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

AS

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

Education/Experience Required:

  • Associate Degree in a business- related field or equivalent experience.

  • Two years in a business or higher education setting performing a range of administrative functions that include extensive event planning

  • The ability to successfully manage a fast paced, dynamic office with demanding needs

Skills:

  • Excellent customer service and interpersonal skills

  • Written communication abilities including proofreading and document creation

  • Knowledge and/or experience managing multiple student employees

  • Ability to successfully demonstrate program creation through implementation skills

  • Strong oral communication skills and customer focus, tact and diplomacy

  • Problem solving abilities including the ability to manage multiple tasks/projects and adjust priorities in a fast-paced environment

  • Ability to work with diverse individuals at all organizational levels

  • Understanding of RIT organizational structures, programs and policies

  • Attention to detail in all responsibilities

  • Flexibility and willingness to assume new tasks or special projects as requested.

Department/College Description:

The Division of Diversity & Inclusion works collaboratively with academic and administrative units to provide a holistic range of services that enhance access and success for historically underrepresented students, faculty and staff, support education and scholarship, and ensure a welcoming, inclusive, vibrant and accessible environment for everyone.

Building a community centered on trust, the Multicultural Center for Academic Success (MCAS) will strengthen the academic success of RIT’s AALANA (African, Latin, and Native American) student population.

Shift:

Day

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Commitment To Safety:

COVID 19: Please familiarize yourself with the requirements of the RIT Safety Plan (https://www.rit.edu/ready/rit-safety-plan) . Information on the responsibility for each employee can be found on the RIT Ready website (https://www.rit.edu/ready/) . As per the RIT Employee COVID-19 Vaccination Policy (https://www.rit.edu/fa/humanresources/content/rit-mandatory-employee-covid-19-vaccination-policy) , all university employees must be fully vaccinated for COVID-19 or have an approved medical/disability or religious accommodation

Job Summary:

The Senior Staff Assistant is an integral member of the Multicultural Center for Academic Success (MCAS) reporting to the Director of the Center. In this role, the Senior Staff Assistant will be responsible for the following:

  • Overall daily functions of the Multicultural Center including but not limited to administrative office support, management of office operations, documentation of and coordination of processes related to financial transactions, and staff support.

  • This position works closely with students by supporting MCAS student services, programming initiatives, and student employee supervision

  • Provides administrative support to the MCAS team members along with budget coordination with the MCAS Director. The senior staff specialist will collaborate with the Division of Diversity and Inclusion’s Financial Director.

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