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Rochester Institute of Technology Senior Staff Assistant in Rochester, New York

9027BR

Position Title:

Senior Staff Assistant

Organization:

COS Center for Imaging Science

Job Responsibilities:

Fulfill a critical role within our academic department by providing student financial support and processing.

Responsibilities include:

  • Process and verify student payroll to ensure timely and accurate payments.

  • Manage all administrative tasks related to student employees, including employment verification, hiring, status changes, funding adjustments, wage reviews, terminations, and setting up direct deposits.

  • Manage graduate student stipend disbursements and assist with related financial inquiries.

  • Administer graduate tuition benefits in accordance with departmental policies and procedures.

  • Collaborate closely with other RIT departments (Financial Aid, Student Employment Office) to resolve financial challenges promptly.

  • Maintain accurate records and documentation related to student financial transactions.

  • Provide excellent customer service to students and faculty regarding financial matters.

  • Manage Employee Action Forms (EAFs) including monthly salary redistributions, summer salary payments, and consultant contracts.

  • Assist with department hiring paperwork, including posting jobs, scheduling candidate review meetings with search committee, scheduling interviews, dispositioning candidates, facilitating onboarding process with final candidate.

FLSA Category:

Non-exempt

Requisition Number:

9027BR

College/Division:

College of Science

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Associates or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

Two years of office/administrative experience.

Comfort using computer technology and applications, and willingness to learn new technologies.

Strong skills with Microsoft Excel and Google Sheets.

Solid arithmetic ability, including fractions and percentages.

Competent with Microsoft Office or Google Workspace tools.

Critical thinking and problem solving skills.

Uncompromising attention to detail.

Excellent customer service, particularly with students.

Preferred Qualifications:

Demonstrated financial skills.

Experience with timekeeping software, ERP systems.

Budgeting or bookkeeping experience.

Department/College Description:

The imaging science department at RIT is a dynamic academic department and research center with approximately $5M in annual research expenditures, comprising 40 research faculty and staff, 40 undergraduate students, and 80 MS/PhD students. This department is part of the College of Science, which promotes novel ways of thinking and implementation in a rapidly changing world. We provide our scholars with hands-on experience, cross/multi-disciplinary research, and faculty and staff mentors who not only educate but inspire our scholars.

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Henrietta Campus — 100%

Job Summary:

Join our vibrant team at the Center for Imaging Science, a leading institution dedicated to advancing imaging technology and research. Engage with undergraduate and graduate students, esteemed research faculty, and supportive administrative staff in an exciting and dynamic environment. You will be responsible for assuring students in the department get paid in a timely and accurate manner. With training and strong resources throughout the university, you will be self-motivated to find solutions to challenging financial problems involving student employee paychecks, grad student stipends, and grad tuition benefits.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

25

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