Job Information
Rochester Institute of Technology Senior Staff Assistant in Rochester, New York
8675BR
Position Title:
Senior Staff Assistant
Organization:
NTID Professional Development
Job Responsibilities:
Major Responsibilities:
Organize and host events; perform all aspects of event logistics including scheduling facilities and arranging for room set ups, caterers, technical services, access services, and event promotion. Maintain program schedule.
Perform record-keeping duties, such as managing event registration and entering attendance/enrollment information into RIT’s Talent Roadmap learning management system.
Create and send electronic evaluation and registration forms with the Qualtrics survey tool; assist staff with creating surveys.
Prepare, proofread, and edit documents, presentation materials and publicity materials. Write announcements and handle event promotion.
Assist with compiling reports, meeting notes, and user guides. Schedule meetings and maintain calendars. Order supplies.
Handle the application intake process for professional development mini-grants and student research grants (e.g., microgrants, Summer Undergraduate Research Fellowships, and conference travel grants). Correspond with applicants by sending emails, letters and notices. Collect, process, scan, and upload forms.
Make travel arrangements for presenters and student researchers.
Manage department budgets. Perform procurement card reconciliation. Process journal entries, program change memos, purchase requisitions, vendor onboarding forms, consultant contracts, and invoice payment forms. Reconcile accounts using Oracle. Complete travel expense reports. Manage student payroll. Stay current on RIT’s Accounting Practices and Procedures.
Serve as a representative for non-exempt staff on the Professional Development Advisory Committee, Employee Welcome Committee, and ad hoc committees, as needed.
FLSA Category:
Non-exempt
Requisition Number:
8675BR
College/Division:
National Technical Institute for the Deaf
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume, List of References
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Associates or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
114H
Required Qualifications:
At least 2 years of general office support experience
1-2 years of experience with budget administration
Familiarity with using Microsoft Office applications (e.g., Word, Excel, and Outlook) and web applications
Excellent time management skills, organization skills, and attention-to-detail
Excellent writing skills, including proofreading and editing
Ability to complete multiple tasks efficiently while handling frequent interruptions
Strong problem-solving skills and ability to work under minimal supervision to complete tasks and meet deadlines
Excellent communication and interpersonal skills, with the ability to work well with diverse constituencies
Flexibility, adaptability, and ability to work in a changing environment
High level of professionalism and confidentiality
Proficiency in American Sign Language (ASL) or willingness to learn
Preferred Qualifications:
Intermediate proficiency with using Microsoft Office applications
(e.g., Word, Excel, PowerPoint, and Outlook)
Experience with using Google Suite (e.g., Drive, Docs, Sheets, and Slides)
Experience with event planning and arranging travel
Experience with survey creation tools
Experience with using databases and learning management systems
Experience using RIT enterprise systems (e.g., Oracle and PNC ActivePay, and PaymentWorks)
Department/College Description:
NTID Professional Development
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
The Senior Staff Assistant provides comprehensive administrative and clerical support to NTID’s Professional Development (PD) and Professional and Student Scholar Development (PSSD) departments. Reporting to the Director of Professional Development, this position provides all aspects of event logistics, marketing, writing/document production, record keeping, budget management, travel arrangements, and office support, including assistance with faculty/staff onboarding and mentoring initiatives.
This position is full time, 40 hours/52 weeks.
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
25