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SUNY Empire State College Senior Director of Procurement in Saratoga Springs, New York

Location: Saratoga Springs, NY Category: Professional Posted On: Mon Oct 4 2021 Job Description:

SUNY Empire State College seeks a full-time Senior Director of Procurement (State Title: Purchase Associate).

The Senior Director of Procurement reports directly to the Chief Financial Officer and is responsible for:

  • Managing all procurement activity at SUNY Empire State College, including purchasing and accounts payable for facilities, information technology, marketing, student services, leased properties and all other areas of the college.

  • Developing a purchasing strategy for short-term and long-term results, including an assessment of the college's current state, three-year future vision, and a phased transition plan for procurement.

  • Implementing Jaggaer procurement software under the SUNY umbrella, by moving from manual approval and contractual documents to a completely paperless procurement system.

  • Driving supplier cost and performance through rigorous KPI's though data driven scorecards.

  • Overseeing competitive bid processes (RFP's, RFI's, and RFQ's) for all purchasing.

  • Effectively managing supplier relationships to optimize service, quality, and cost.

  • Ensuring savings initiatives spanning cost reduction, cost avoidance, revenue enhancement, rebates, etc. are accurately documented, reviewed, reported and transferred to the annual operating budgets and long-term strategic plans.

  • Coordinating and recommending MWBE (Minority and Women-Owned Business Enterprises) sourced goods.

  • Leading the development, negotiation, and execution of key contracts and vendor relationships.

  • Developing contracts that drive value and support college requirements, including clearly defined requirements for goods and services, performance measurements and practices.

  • Authoring or redlining contractual documents independently or in concert with legal; designing and revising templates as required.

  • Ensuring valid contracts are in place before high quality, competitively bid goods or services are purchased via implementing standard terms & conditions.

  • Effectively managing relationships with key vendors and college stakeholders by conducting regular business reviews.

  • Evaluating suppliers through fair and thorough techniques and resolving contractual issues / concerns as they may arise.

  • Initiating strategic vendor improvement and performance tracking and accountability to maintain contract compliance.

  • Developing a departmental strategy, category sourcing plans, execution roadmap to identify opportunities that will provide best price, quality and value.

  • Preparing presentations and analysis to support business cases to support recommendations and optimizing value.

  • Building and maintaining a strong working knowledge of supply market conditions for the team around sourcing sub-categories that are being managed.

  • Presenting findings to management regarding product and service opportunities.

  • Conducting market analysis, benchmarking analysis and business needs assessments.

  • Ensuring that targeted cost savings are achieved without placing the risk on the college's quality, outcomes, and timeline requirements.

  • Reporting on savings on a periodic basis and how those achievements compare to targets.

  • Assisting internal stakeholders, budget/cost center owners to identify and implement opportunities/processes to ensure the timely provision of goods and services.

  • Developing and implementing continuous process improvement and leading practices.

Responsibilities include:

  • Focused, action-oriented, forward-thinking and creative individual with high ethical standards.

  • Leadership skills with a record of achieving results individually and through others.

  • Able to communicate effectively both verbally and written.

  • Ability to work cross functionally with peers and other business leaders.

  • Organized, team player who is an effective influencer.

  • Highly accomplished in developing and reporting key performance indicators (KPIs).

  • Ability to manage multiple projects, concurrently, and manage priorities.

  • Very seasoned with Supply chain / Sourcing /Procurement processes.

  • Possess knowledge of Supply Chain / Sourcing / Procurement software and systems.

  • Detail oriented, experience managing a team and eagerness to learn and embrace new approaches.

  • Have strong interpersonal, analytical, organizational and technological skills.

  • Strong business acumen with the ability to solve complex issues through data.

  • Must have the highest level of integrity with a demonstrated ability to work with a diverse group of individuals in open collaboration environments.

  • Superior attention to detail, accuracy, timeliness, and meeting deadlines.

  • Must have excellent leadership, communication and presentation skills.

    Job Requirements:

Required Qualifications:

  • Bachelor's Degree in Procurement, Purchasing, Supply Chain Management or a 4-year technical degree in related discipline.

  • Seven (7) or more years of progressively increasing responsibility in procurement, sourcing and vendor relationship experience, preferably in higher education or not-for-profit field.

  • Experience with competitive bidding (RFI, RFP, RFQ), vendor selection, and vendor risk assessment.

  • Contract management experience.

  • Proficiency in MS Excel, Word, and MS PowerPoint; experience with e-Sourcing techniques is a plus.

  • Able to design, compile, analyze and present scorecards and trackers to senior management.

  • Strong communication skills.

  • Ability to thrive in a fast-paced environment.

  • Have significant experience with complex negotiations.

  • Advanced problem-solving skills.

  • Excellent interpersonal skills.

  • Strong drive for results.

  • Have great sense of urgency.

Preferred Qualifications:

  • A Master's Degree in procurement, contract management, or related area.

  • Experience working with procurement, supply chain, and contracts for colleges and not-for-profits is highly desirable.

  • Experience in higher education system.

  • Experience with procurement at SUNY schools.

Special Information:

  • This position is located in Saratoga Springs, NY.

  • VISA sponsorship is not available for this position.

    Additional Information:

Rank/Salary: SL4/$85,000 (Commensurate with experience).

Empire State College is an EOE employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

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