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Union College SENIOR REGISTRATION ASSISTANT in Schenectady, New York


Apply now ( Job no: 492903

Appointment Type: Staff Full-time


Categories: Staff

Position Grade:CSV

Work Days: Monday-Friday

Shift Start/End Time: 8:30 am-4:54 pm

Hours Per Week: 37

Weeks Per Year: 52

The Senior Registration Assistant is an integral part of the Registrar Office. The Senior Registration Assistant responsibilities revolve around updating our SIS with changes of majors, minors, and advisers, handling in-person transactions with students involving course changes, creating each term's course schedule and managing data entry related to December and June degree conferrals.


  • Bachelor’s Degree Preferred; Associates Degree in Business Management or similar field required.

  • Three to five years of experience demonstrating attention to detail and accuracy in a higher education office.

  • Strong computer and analytical skills required.

  • Must have strong interpersonal skills and be comfortable dealing with various college constituencies on a daily basis.

  • Must have initiative to work independently and be a self-starter.


  • Assist with the preparation of the undergraduate course schedule.

  • Assist in the prescheduling of the incoming first year class of students during the summer, including the recording of majors and advisers.

  • Assist during the normal prescheduling and add/drop periods during each term for all students.

  • Maintain and update a variety of computerized files via Colleague SIS.

  • Follow up on incomplete student schedules after add/drop each term.

  • Process requests for students withdrawing from a course, and Pass/Fail requests.

  • Enter course data for advanced placement and transfer credits.

  • Assist in updating the online academic catalog.(Acalog)

  • Assist with grade changes/corrections after online grading has concluded at the end of each term.

  • Assist with processing address changes as needed.

  • Solicit diploma name spelling from each graduating senior; follows up on missing information.

  • Links the adviser of each graduating senior to their major in preparation for final degree processing.

  • Prepare and distribute various notices to the campus community about upcoming deadlines.

  • Place work orders for the office with Facilities.

  • Assist with the processing of certifications and transcripts, as necessary, during peak times or in the absence of the Student Records Assistant.

  • Answer phones and assist students, parents, faculty, staff and alumni with questions.

  • Assist others in the office and share duties as necessary.

  • Other related duties and projects as assigned by the Assistant Registrar or Registrar.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time

  • Winter Recess Break in Addition to Paid Holidays

  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development

  • Pre and Post Tax participation in a 403(b) Retirement Plan

  • Salary Continuation Program in the event of Disability

  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

Advertised: July 6, 2021

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