Schenectady City School District Tax Collector/Deputy Treasurer in Schenectady, New York
THIS IS A 12-MONTH POSITION.
DISTINGUISHING FEATURES OF THE CLASS : Work involves responsibility for the collection and management of school district taxes, as set forth by New York State Education Law, Article 51, Section 2506. Responsibilities also include a variety of related financial and accounting functions, which may include reconciliations, preparation of financial statements and reports, and associated work. Work is performed in accordance with established policies, procedures, and in compliance with applicable New York State laws, rules and regulations.
General direction is provided by the Board of Education and school superintendent, with allowance for considerable exercise of independent judgment. Performs related work as required.
TYPICAL WORK ACTIVITIES :
Prepares school tax warrants, bills, Board of Education reports, state and county reports;
Reviews and checks tax rolls for omissions and errors;
Works closely with 3rd party vendor to assist with the following
Prepare and mails tax notices to all taxpayers in the school district;
Collect school taxes in person and through bank lockbox services as well as online payments;
Record payments according to name, address and time of payment
Review and issues receipts for tax payments;
Compute penalties for late payment and notifies school district officials of delinquent taxpayers;
Uses specialized software associated with tax collection including daily importing and balancing of electronic bank records;
Works directly with software consultants, assessors, County Finance Department and New York State Office of Real Property Tax Services;
Responds to all tax-related inquiries and correspondence from residents, attorneys, title companies, and banks during tax season and throughout the year;
Works closely with the School District Treasurer and other school district personnel to provide support in organizing and administering a variety of financial activities for the district;
Reviews, develops, implements and maintains internal control procedures to ensure accuracy and integrity of district financial data;
Prepares bank reconciliations and balances for a variety of accounts;
Assists School District Treasurer in tracking and reporting capital projects information to New York State;
Assists in preparation of schedules and annual financial statements required in the annual year-end closing process;
Performs a variety of related activities as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS :
Good knowledge of the laws, regulations, procedures and policies relating to collection of school district taxes; good knowledge of accounting principles, practices and techniques, particularly as they relate to governmental accounting; ability to use and learn software used for financial and tax accounting; ability to understand and interpret difficult written and tabular materials; ability to establish and maintain effective working relationships with supervisors, employees, program officials and others; tact and courtesy.
Possession of an Associate Degree in Business Administration, Accounting or a related field awarded by a college accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education; OR
Graduation from high school or possession of a high school equivalency diploma and three years of general business experience.
Position Start Date:07/01/2023
Civil Service Title: Tax Collector/Deputy Treasurer