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Apply now ( Job no: 493427

Appointment Type: Temp Part-time

Department:Facilities Services

Categories: Temporary

Work Days:Monday-Friday with occasional nights and weekends

Shift Start/End Time: Facilities positions are 7:00 a.m. - 3:30 p.m with some flexibility. Events position shifts vary between the hours of 7 a.m. to 9 p.m.

Hours Per Week:25-30. Hours will vary each week based on the business need.

Weeks Per Year:This is a temporary position beginning immediately. The weeks per year vary based on the business need.

Temp Summer Assistants - Facilities (6 positions) and Events (6 positions)

Pay Status and Classification:Non-exempt, Temporary. This is a summer position (8-10 weeks).

Work Location: This position is an on-site role.

Supervisor:Director of Special Events and Conferences or Assistant Director of Facilities - Business Manager

Position Purpose: Supports Facilities Services in preparing, planning and executing summer events and conferences at the College.

Essential Responsibilities and Duties:

  • Event Support: Participates in planning meetings and/or events which includes but not limited to supporting location assignments, food orders, transportation arrangements, audio/visual orders, creation of signage and room diagrams. Attends and monitors events for summer conferences.

  • Administrative Support: Manages room assignments thru scheduling software. Ensures all residence halls and other facilities are properly prepared; provides customer support where needed. Attends and monitors events for Summer conferences. Creates and assigns work orders. Manages office paperwork and files. Processes invoices.


  • Prior customer service or event support experience highly desirable.

  • Excellent communication and interpersonal skills and ability to work independently in a fast-paced environment.

  • Strong knowledge of safety rules and regulations.

  • Outstanding customer service skills.

  • Strong organizational skills.

  • Effective computer skills and ability to use and learn new software quickly.

  • Ability to work effectively and collaboratively in a team atmosphere.

  • Ability to lift moderately heavy items (up to 50 lbs.), and stand, bend and stoop for extended periods of time.

  • Ability to work a flexible schedule including evenings and weekends based on the business need.

  • The ability to foster and enhance a thriving, diverse, inclusive, and culturally vibrant community, while promoting a sense of belonging among students, faculty and staff colleagues, and alumni.

  • Able to anticipate, deliver on, and exceed the expectations of faculty, students, and colleagues.

We are committed to recruiting diverse and excellent faculty and staff colleagues, and we recognize that successful candidates may come from a range of backgrounds. We know some job candidates may believe they need to meet every qualification listed in the position description, in particular the preferred qualifications. We encourage you to apply, even if you do not meet every one of the listed preferred qualifications.

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.


The rate for this position is $15.00 - $16.00 per hour.Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.


If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity at Union College

Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws and supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Advertised: April 23, 2024

Applications close: