New York Seasonal Jobs

Job Information

Cornell Cooperative Extension Pre-Season Office Assistant, Peconic Dunes Camp, Southold, NY in Southold, New York

The Office Assistant will assist with camper registration processes, including but not limited to responding to customer inquiries and requests; answering phone calls, emails, or written correspondence; assisting customers with the online registration process; following up to complete camper registration; managing waitlists; confirming registered sessions and providing additional information to families as needed. The Office Assistant works as a team member of the camp office staff and assists with the camp store and other assignments.

Required Qualifications:

  • Proficient with MS Office

  • Valid driver's license and able to pass DMV screen.

  • Excellent communication skills.

  • Must be detail-oriented.

Preferred Qualifications:

  • Secretarial or customer service experience is desirable

  • Experience in a camp setting is desirable.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Management – 20%

  • Monitor the ongoing registration process to determine vacancies and closed sessions.

  • Manage waitlists to maximize camp enrollment.

Coordination/Operation – 75%

  • Serve as a frontline point of contact for parents and guardians who send their children to camp.

  • Maintain waitlists; inform families promptly when a vacancy appears.

  • Follow up with families to complete the registration process, including tuition payments, required forms, and permissions.

  • Respond promptly and professionally to customer phone calls, emails, and written correspondence.

  • Be thoroughly familiar with and assist families with the online registration process.

  • Communicate with families to provide or obtain information as needed.

  • Provide general office support: answer phones; take messages; pick up/distribute mail; photocopying; collating; filing.

  • Assist with the design and purchase of branded products for the camp store.

  • Maintains and updates merchandise inventories, including item type, color, size, and cost.

  • Organizes and keeps clean camp store storage.

Professional Improvement – 5%

  • In cooperation with Supervisor and Executive Director, jointly develop and pursue a professional development plan to increase competencies relative to position accountabilities and address changes and Association priorities.

  • Collaborate in activities that support Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

  • Support the Association to maintain a safe working environment.

  • Be familiar with and follow applicable federal, state, and local regulations, Association health and safety policy/procedure/requirement, and standards.

  • Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

  • Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.

  • Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

  • Aware of, and adheres to, established Cornell Cooperative Extension Association of Suffolk County policies, procedures, and Cornell Cooperative Extension Skills for Success.

  • Contribute to the organization's overall success by performing all assigned duties professionally, promptly, and accurately.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and Educator recognized for valuing AA/EEO and Protected Veterans and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

POSITION DETAILS:

Salary: Starting at $15.12 per hour (depending on experience)

Schedule: Non-Exempt – TEMP: May 1, 2023 – June 30, 2022 (40 hours)

July 1, 2022 – August 19, 2023 (0-20 hours)

For More Information Please Contact:

Lisa Goldberg

Camp Operations Manager

lfg38@cornell.edu

HOW TO APPLY:

A review of applications will begin immediately, and the position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

  • Attach/upload a cover letter to the online application in Microsoft Word or PDF format.

  • Attach/upload a resume to the online application in Microsoft Word or PDF format.

  • Attach/upload contacts info for three references to the online application in Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will be unable to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) (https://hr.cornell.edu/jobs/how-we-hire) document for additional guidance.

Internal Applicants : Current Cornell Cooperative Extension Association employees indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) (https://apps.hr.cornell.edu/workdayCommunications/Recruitment%20job%20aids/applying_for_a_job_internal.pdf) document for additional guidance.

No relocation or VISA Sponsorship is available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 ext. 242 or via email at HR-CCESuffolk@cornell.edu

Cornell Cooperative Extension collaborates with Cornell University, the United States Department of Agriculture, the State of New York, and New York State residents. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Job Title:

Association Camp Temporary

Level:

TMP

Pay Rate Type:

Hourly

Company:

Contact Name:

Daniel Murphy

Number of Openings:

2

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.

DirectEmployers