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St. Bonaventure University Executive Assistant to the President in St. Bonaventure, New York

Executive Assistant to the President

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Executive Assistant to the President

Location

St. Bonaventure, NY

Job Type

Full Time

Division

President's Office

Job Number

202000067

  • Description

  • Benefits

Description

Serve as assistant to the President, with responsibility for managing the Office of the President, the President's calendar, oversight of logistics, planning, and attendance at events that originate from the President’s office including Board of Trustees meetings. Maintains currency of President’s files and the Board of Trustees documents and resources. In addition, a wide range of administrative support duties that demand confidentiality, efficiency and appropriate representation of the university.

Examples of Duties

Solely responsible for managing the day-to-day administrative affairs of the president’s office, scheduling all appointments, conferences and speaking engagements and other commitments; handles changes or cancellations as deemed necessary and/or appropriate. Provides the president with background information, meeting minutes, summaries and/or supporting documents in preparation for scheduled appointments, meeting, and speaking engagements; coordinates with other departments as necessary for speeches and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements.

Manages the President’s correspondence, ensuring prompt responses or follow through on requests for decision and action. Research and draft written responses and, when appropriate, review communications prepared by others for the President’s signature. Draft letters of invitation, thanks, congratulations, etc. Understand and follow the university’s style guide.

Uses discretion and discernment to manage multiple competing or conflicting requests and demands upon the President. Assesses the need given request and context, recommends scheduling timing, prioritization and follow-up.

Serves as a liaison between the President and other University administrators.

Serves as a liaison and provides support to the Board of Trustees including logistics for board meetings and events, distribution and archiving of materials and board and committee documents.

Coordinates, in partnership with the Office of Events, all events sponsored by the Office of the President.

Represent the President’s Office on committees as requested, including, but not limited to commencement, convocation, alumni events, etc. Makes arrangements for special guests to the university and tend to those guests when appropriate.

Manages files and records in both paper and electronic format in the President’s Office, including records and documents for the Board of Trustees.

Maintains and generates reports as needed; assists in managing the president’s budget and expense accounts.

Replenish office materials such as office supplies, breakroom supplies, paper, etc.

Typical Qualifications

Bachelor’s degree required.

Minimum of three years of executive-level support

Knowledge, Skills, and Abilities

  • Exceptional ability to communicate and express ideas both verbally and in written communication including the communication of adverse information with tact and diplomacy.

  • Advanced knowledge of Microsoft Office including Word, Excel and PowerPoint.

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.

  • Knowledge of University organizational structure, workflow, and operating procedures.

  • Skilled in accounting procedures involving procurement, travel, and/or employment.

  • Skilled in project management principles, practices, techniques, and tools.

  • Ability to create, compose, and edit basic, routine and complex written materials.

  • Skilled in developing and maintaining basic, routine and advanced recordkeeping systems and procedures.

  • Ability to perform advanced research, organize resources and establish priorities.

  • Ability to work as a team member and foster a cooperative work environment.

  • Possesses exceptionally strong organizational, interpersonal, and leadership skills.

Available to All University Employees:

  • Mandatory insurances: Social security; worker’s compensation; unemployment.

  • Free on-site non-emergency medical care through SBU’s Wellness Center. www.sbu.edu/hr/bonacare@work

  • Employee Assistance Program (EAP): Free/confidential service available to university employees for a variety of personal & financial issues. www.GuidanceResources.com Username: LFGsupport; Password: LFGsupport1 or call (888) 628-4824.

  • Free parking: All University employees may park for free on the SBU campus by displaying the parking tag available from the Safety and Security office in Robinson Hall. SBU Security WILL ticket if improperly parked.

  • University Travel Insurance: When travelling on University business, you are covered for a variety of issues that may befall the unlucky traveler. Full details available online at mySBU under the HR/Payroll tab.

  • Richter Fitness Center membership: Free access to our on-campus, state-of-the-art fitness center.

  • Local employee discounts: Literally dozens of discounts at local businesses with your employee ID card.

  • Library privileges: Free access to all that the Friedsam campus library has to offer.

  • Employee meal plans: Payroll deduction, reduced cost meal plans at our on-campus dining facilities.

Additional Benefits available to Full time Staff only:

  • Sick days: Eight days per year accrued quarterly. First quarterly distribution on day of hire (may be prorated).

  • Sick bank: With five years’ service and minimum 160 hours banked, employee receives 1,048 hour paid sick leave bank with accrual rate revised to four days per year.

  • Long Term Disability: 60% replacement of wages after six-months’ sustained illness.

  • Vacation days: 15 days per year to start. 20 days after five years of service. Available only to 12-month employees. First distribution on date of hire (may be prorated).

  • Personal days: 3 personal days per year, granted in full upon hire (may be prorated based on start date).

  • Holidays and PTO days: 19-21 days per year. Ten Designated Holidays and minimum of nine Paid Time Off days scheduled around holidays by administration. Essential personnel working on holidays or PTO days receive additional compensation or additional leave per policy.

  • Bereavement leave: Up to 3 days available. Discuss with supervisor. Must be approved by division Executive. Additional time may be granted as needed with Executive approval.

  • Health, dental, accident, vision: Available first of the month following a minimum 30-days full-time employment.

  • Retirement contribution: 10% University contribution after two year vesting.

  • Participation in supplemental retirement: Begin your own pre-tax, payroll deduction retirement account.

  • Tuition Remission and Exchange: Employee, spouse and dependents have full undergraduate tuition waiver at SBU. Dependents also have tuition waivers available at 500+ partner universities. Remission for Graduate programs (SBU only) is 80% of the tuition cost for the employee and 50% for the employee’s spouse. Tuition remission for SBU online graduate programs is only available to the employee.

  • Term life insurance: 1.5 times employee annual wage up to $300k. Premium paid at 100% by the University.

  • Pre-tax Flex spending: Up to $2,750 per year may be set aside by the employee pre-tax to pay for unreimbursed medical, childcare, or eldercare expenses.

  • Golf course membership: Annual membership to University golf course for a $100 fee.

  • Two free season basketball tickets: Taxable benefit available annually to the employee. Liberal choice of seats.

Agency

St. Bonaventure University (NY)

Address

3261 West State Road St. Bonaventure, New York, 14778

Website

http://www.sbu.edu

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