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Veterans Affairs, Veterans Health Administration Health System Specialist-Nursing Service in Syracuse, New York

Summary Incumbent serves as a Health System Specialist(OA) for the Syracuse VA Medical Center (VAMC) andits satellite clinics. The incumbent serves as the senior advisor to the Associate Director, Patient Care/Nursing Services, who is responsible for the approximately 700 FTE; this span of control covers distinct Nursing Services and Sterile Processing Service. Responsibilities Healthcare Delivery System Management The incumbent is responsible for advising the Associate Director, Patient Nursing Services on complex matters related to the operation of Nursing/Patient Care Services. Coordinates short, mid and long-range plans and programs in support of the Nursing organization utilizing a broad background of experience and knowledge of hospital accreditation programs. Monitors compliance of ongoing programs designed to objectively and systematically monitor, evaluate and improve the quality and appropriateness of patient care provided for both inpatients and outpatients through surveys, audits and reports. Uses high level analytical skills in order to determine where problems exist in the system and utilizes strong interpersonal communications skills in order to influence others throughout the Syracuse VAMC to make changes to improve operations and the delivery of care. Represents Nursing Patient Care/Services in matters related to Public Affairs; this includes responding to inquiries, arranging site visits with external stakeholders, and development of materials for internal and external communications (e.g. congressional responses, issue briefs). Supports the Associate Director. Patient Care/Nursing in his/her role as the Operations Chief during disaster management events and drills. Administrative Management -Data Management/Analysis Utilizes advanced knowledge of VHA databases, such as VSSC, EDIS, BMS, Vista, VATAS, and DSS in order to complete analyses of the Syracuse VAMC, particularly as it relates to Patient Care/Nursing. The incumbent must also be familiar with external data sources commonly used throughout the healthcare community, such as salary survey tools in order to ensure the maintenance of competitive nursing salaries at the Syracuse VAMC. Equipment Procurement/Contract Management The incumbent stays abreast of the latest available technology and equipment available to healthcare organizations and makes recommendations for the purchase of this equipment as it relates to the delivery of efficient, high quality care at the Syracuse VAMC. He/she is responsible for management of contracts, such as a nursing agency contract which provides contract nursing personnel from multiple vendors. Personnel Management Ensures that reliable processes are in place throughout to assess staffing levels as recommended by these benchmarking resources. Keeps the Associate Director, Patient and Nursing Services advised of recruitment and retention matters that may have a deleterious impact on patient care and ultimately the viability of the healthcare system. Recommends corrective actions and must have full and complete understanding of VA Directives and Handbooks in order to apply recommendations which are compliant with VA policy. Management of Funds Has oversight for the FCP budgets developed for all services within Patient Care/Nursing Services and responsibility for coordinating a unified budget briefing to Senior Health System Administrators annually. Assures that adequate resources are allocated to all services under Patient Care/Nursing Services, this includes ensuring that all nursing units are allocated proper staffing, equipment, supplies, and space. Space Management Stays abreast of trends in the design of hospitals and healthcare organizations, VA space guidelines for the design of healthcare organizations, and applies this knowledge in various venues to ensure adequate space is allocated to support operation of the system from a Patient Care/Nursing perspective. Collaborates with managers and supervisors throughout Patient Care/Nursing to assess space, particularly when a quality or satisfaction problem, with system wide implications arises. Performance Improvement Leads at a minimum, one major Pl project per year; the AO will select projects which have significant implications to the healthcare system and span several departments. He/she is responsible for implementing quantitative and qualitative methods within the scope of the respective project and reporting of results. Report Development Prepares complex reports that vary in diversity and depth for VHA, which contain sensitive data pertaining to the operation of the healthcare system, such as quality indicators, financial indicators, and personnel indicators. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: M-F, 8AM-4:30PM Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist # 26187-O Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/18/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. The specialized experience is: expert knowledge of administrative processes, procedures, practices and administrative operations; managing and coordinating administrative needs; allocation of resources; budget projections; responding to and preparing correspondence, reports, memorandums, and other forms of written communication; establishing protocols for incoming data and actions; extracting data and conducting analyses, developing reports and/or presentations; and analyzing and evaluating the effectiveness of programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience . GS-11 Additional Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. The specialized experience is: expert knowledge of administrative processes, procedures, practices and administrative operations; managing and coordinating administrative needs; responding to and preparing correspondence, reports, memorandums, and other forms of written communication; establishing protocols for incoming data and actions; budget projections; extracting data and conducting analyses, developing reports and/or presentations; and analyzing and evaluating the effectiveness of programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one year of graduate level education . Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Physical demands range from sedentary to long periods of walking or standing to observe and study work operations. Occasional travel by car and/or air is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

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