Job Information
Russell Sage College Coordinator of Conferences and Events in Troy, New York
Coordinator of Conferences and Events
Category:Staff Positions
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Department:Conferences and Events
Locations:Troy, NY
Posted:Mar 10, 2023
Closes:Open Until Filled
Type:Full-time Non-Exempt
Position ID:159926
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About Russell Sage College:
Russell Sage College is a dynamic, comprehensive college of approximately 2,600 students. Through a strong liberal education curriculum and progressive academic programs, Russell Sage College serves traditional students and working professionals who pursue bachelor's, master's, and doctoral degrees on campuses in Troy and Albany, NY. Russell Sage College also offers online programs.
Aside from ourgenerous benefits package (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) , Russell Sage College offers its faculty and staff the opportunity to make a difference every day - in the lives of students and the future of our communities.
Job Description:
Summary: The Coordinator of Conferences and Events is responsible for assisting with the day-to-day operations and year-round logistical coordination of Russell Sage College's (RSC) conferences and internal and external events (including admissions, athletics and academic programming). The individual is responsible for working with the Senior Coordinator of Conferencing and Event Services with rental of facilities and coordinating scheduling and logistics for both external and internal camps, conferences, workshops and events. This is a full- time,12-month position, mainly based on the Troy campus.
RESPONSIBILITIES
Specific responsibilities include, but are not limited to
Responsible for assisting in the day-to-day operations of the department and its staff.
Process space requests made by internal and external clients.
Recruits, trains, and supervises student conferencing staff.
Assist in developing plans and coordinates large scale, high profile events and summer conference/off season rental opportunities generating net revenues to the goal.
Coordinates all conferences, events and camp schedules and assigns facilities for all internal and external events and programs and serves as the main point of contact for all events.
Maintains scheduling database and works with various stakeholders to communicate schedule/facility changes to appropriate parties.
Assist in developing and updating strategic plans and yearly goals in conjunction with the supervisor.
Works closely with college stakeholders to develop and implement policies and procedures related to conference services; assessment of health and safety and related risk issues.
Coverage of internal and external events and conferences on evenings and weekends when necessary.
Communicates and resolves problems effectively and in a timely manner with event organizers.
Generates contracts and insurance requirements, monitors compliance with policies for conferences and events.
Assist in maintaining a database of contracts, insurance, and fire marshal approvals for events.
Obtains detailed information from client on event type and event requirements to ensure the success of the event .
Works closely with the Facilities staff to ensure timeliness, appearance and cleanliness of the space as appropriate to the client.
Serves as a liaison between the conference and event staff and the service and support departments to ensure success of the event.
Ensures that all events and camps comply with all government regulations and college policies and procedures.
Maintains and accounts for all equipment within the department.
Performs other duties as assigned
The estimated wage range is $17.00 to $18.00 per hour for 37.5 hours per week for 52 weeks.
Requirements:
Education and experience equivalent to: Associates degree preferred, prior conference and event scheduling preferred. The candidate must be available to work evenings and weekends as needed.
Proficient in Microsoft Office and Google Suite
Possesses knowledge of basic meeting and conference planning procedures
Prior experience in scheduling software preferred
Will train the right person
Additional Information:
RSC offers a dynamic college environment and friendly work atmosphere along with opportunities for tuition waiver, employer matched retirement plan for eligible employees and many other benefits. For complete employee benefit information, please visit ourEmployee Benefits (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) page. Visit ourEmployment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.
Russell Sage College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.
Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society. Russell Sage College is committed to developing policies and programs to create a campus that supports an optimal learning and working environment for all students, alumnae/i, faculty, administrators, and staff. Please take a look at more information about thediversity, equity, and inclusion initiatives (https://www.sage.edu/about/community-resources/diversity-equity-inclusion/) at Russell Sage College.
Applications accepted until position is filled.
Reports to: Senior Coordinator of Conferencing and Event Services
Information about the college's COVID-19 policies and vaccine mandate can be found on the COVID-19 resources webpage (https://sites.google.com/sage.edu/covid19/updates) .
Application Instructions:
If you are interested in applying for this position, please submit the following documents by clicking on the APPLY NOW button and follow the steps.
Resume
Cover letter
A list of three professional references (Name, phone number, email address etc.)
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Please contact us if you need assistance applying through this website.
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