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Veterinary Emergency Group Business Development Coordinator: Assistant to President & Real Estate in White Plains, New York

Business Development Coordinator: Assistant to President & Real Estate

Location: VEGquarters, White Plains, NY

Reports to: BD Team

Full Time: Exempt

WHO WE ARE

Veterinary Emergency Group (VEG) is a rapidly growing, venture-backed veterinary emergency company with hospital locations across the USA. We are profitable, doubling our size every year and supported by a multi-billion dollar investor. Our mission is helping people and their pets when they need it most. We are changing the face of emergency veterinary medicine with a ‘customer first’ mentality. We anticipate having 30+ locations by the end of 2021.

POSITION SUMMARY

VEG is hiring a Business Development Coordinator to work directly with the President and the Real Estate team in all administrative tasks and strategic planning for the company. This position plays a critical role in our day-to-day functions and will have substantial opportunity for growth and additional responsibilities.

JOB RESPONSIBILITIES

Assistant to the President:

  • Help manage day to day schedule and commitments of the President

  • Oversee calendar, schedule meetings, make travel arrangements

  • Perform other administrative support functions and duties as needed for the President

  • Provide internal support to other members of the Business Development team

  • Scheduling team events and meetings

Real Estate Support:

  • License & Permits: Providing support for acquiring necessary licenses & permits for new locations

  • Obtain/research licensure requirements (business licenses, trade names, etc.)

  • Delegate and oversee distribution of requirements to appropriate teams/individuals

  • Organize and apply for necessary license & permits

  • Zoning & Land Use: Providing necessary support for topics related to zoning, variances, and other due diligence topics related to real estate development issues

  • Responsible for researching zoning and other laws, regulations and advising VEG of such laws with recommendations.

  • Sourcing & working with local land use attorney and/or expediting team

  • Manage and expedite the required zoning processes as needed for each new location

  • Responsible for determining, reporting and tracking the expected timing of individual projects

  • Budgeting and receipt administration for all

  • Pre-Construction: Responsible for pre-construction coordination of due diligence information for all new sites

  • Oversee and coordinate necessary exchange of information between VEG’s in-house construction manager, architects, and general contractors

  • Coordinate closely with construction manager to oversee building permit application and process

  • Other

  • Organize and provide support managing various on-going documents (certificates of insurance, licenses, etc.)

REQUIREMENTS/NEEDED SKILLS

  • Background in administrative support

  • Experience in commercial real estate (or strong interest in)

  • Strong technical skills (Word, Publisher, Excel, Power Point, Google Suite)

  • Effective problem solver who can follow directions

  • Phone and email skills, ability to effectively communicate

  • Must be a self-starter who combines a high level of creativity/initiative

  • Strong organizational skills and sense of urgency with attention to detail

  • Interest and/or experience in startups is a huge plus

  • Willing and able to travel if needed on short notice (travel will likely be limited)

OTHER INFO

  • Full time position with a flexible schedule

  • Position is based out of our Valhalla, NY office (moving to a new office in White Plains in the summer of 2021). Remote until the Summer.

  • Startup office culture (casual attire, dog-friendly, snacks & all the coffee/tea you could dream of)

  • Medical, Dental and Vision benefits beginning day 1 of employment!

  • 401K with company match

  • 10 weeks of parental leave with 100% pay

  • Monthly cell phone reimbursement and company laptop

  • Casual office attire, dog friendly, and a kitchen full of snacks and beverages!

VEG is Proud to be an Equal Opportunity Employer (EOE)

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